Career Services Coordinator II

UT Dallas

Richardson (TX)

Hybrid

USD 45,000 - 65,000

Full time

34 hours ago

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Benefits offered by this job

BCBS PPO Medical Insurance options

Paid time off

TRS Retirement Plan

Dental & Vision Plan Options

Job summary

UT Dallas is seeking a Student Employment Coordinator to support onboarding, hiring compliance, and policy administration, ensuring a smooth experience for student employees and departments.

The role involves handling ePARs, I-9 verification, maintaining HR records, coordinating with campus partners, and guiding hiring proposals while upholding university policies and deadlines. The position offers a hybrid schedule after the probationary period and requires residence within the DFW area.

Qualifications

Bachelor’s degree required; three years relevant experience preferred.
An equivalent combination of education and experience may be considered.
Experience in HR or student employment in higher education is preferred.

Responsibilities

Conduct onboarding appointments and essential hiring procedures for new student employees as needed.
Initiate and process electronic Personnel Action Requests (ePARs) and review ePARs submitted by other departments to ensure accuracy, completeness, and compliance with university policies and procedures.
Lead orientation sessions as needed that provide students with the essential information and guidance needed to successfully integrate into the organization.
Assist with completing I-9 verification for all new student hires, ensuring strict accuracy and full compliance with federal employment regulations.
Assist with processing on-campus interns, including hiring paperwork, and support departments in converting existing positions into internships.
Maintain and manage employee data in HR systems, ensuring up-to-date, compliant, and legally sound records.

Skills

Onboarding

Employment compliance

Attention to detail

Communication

Organizational skills

Education

Bachelor’s degree in HR/Business or related field

Tools

HR systems

Microsoft Office Suite

Job posting platforms

Job description

The Student Employment Coordinator is a key member of the Student Employment team, supporting the full lifecycle of student hiring and onboarding. This role helps ensure a smooth, compliant, and efficient experience for student employees and hiring departments. The Coordinator provides support with onboarding, hiring compliance, and policy administration while delivering exceptional customer service and fostering strong collaboration with internal and external partners.

Minimum Education and Experience

Bachelors degree and three (3) years relevant experience. An equivalent combination of education and experience may be considered.

Preferred Education and Experience

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
Experience in HR, student employment, or related administrative work, preferably in higher education.
Strong understanding of onboarding and employment compliance (e.g., I-9 verification, federal employment laws).
Attention to detail, communication, and organizational skills.
Proficiency with HR systems, Microsoft Office Suite, and job posting platforms

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

Conduct onboarding appointments and essential hiring procedures for new student employees as needed.
Initiate and process electronic Personnel Action Requests (ePARs) and review ePARs submitted by other departments to ensure accuracy, completeness, and compliance with university policies and procedures. Identify and resolve discrepancies, request corrections or additional information as needed, and coordinate with relevant departments to facilitate timely processing of personnel actions.
Lead orientation sessions as needed that provide students with the essential information and guidance needed to successfully integrate into the organization.
Assist with completing I-9 verification for all new student hires, ensuring strict accuracy and full compliance with federal employment regulations. Maintain and update all related records with precision.
Assist with processing on-campus interns, including hiring paperwork, and support departments in converting existing positions into internships.
Maintain and manage employee data in HR systems, ensuring up-to-date, compliant, and legally sound records.
Review of on-campus positions in 12twenty, ensuring adherence to all organizational policies.
Monitor and respond to the student employment shared inbox, addressing inquiries and resolving issues in a timely manner.
Assist with developing, updating, and maintaining hiring guides, policies, and procedures, ensuring they reflect current compliance standards and best practices.
Serve as one of the key liaisons with stakeholders, including UTD HR, Equifax representatives, and other relevant parties, ensuring seamless coordination, compliance, and effective communication.
Assist in reviewing and approving student employee hiring proposals, initiate background checks, and extend offer letters, serving as the final checkpoint to ensure accuracy, compliance, and adherence to organizational standards.
Assist with additional administrative and compliance-related tasks, including tracking employee compliance, providing reports, and supporting the broader Student Employment team.
Support the onboarding process for student employees, coordinating with departments to streamline hiring timelines and improve the overall student employment experience.
Provide training, guidance, and consultation to campus partners on student employment policies, compliance requirements, and best practices.
Contribute to continuous improvement efforts by identifying process gaps, recommending solutions, and implementing efficiencies in student employment operations.
Other duties assigned.

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information

Remote Work Statement

After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer

UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefits package including:

BCBS PPO Medical Insurance Options – including 100% paid employee medical coverage for full-time employees
AD&D Insurance
Dental & Vision Plan Options
Optional Long and Short-term Disability
TRS Retirement Plan
Fertility Benefits
Paid time off

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

About Us

UT Dallas is a top public research university located in one of the nation’s fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth ( DFW ) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Let us be your employer of choice! # WHOOSH

Special Instructions Summary

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, employment, and education, including in admission and enrollment. UT Dallas is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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