Chicago Business & Commercial Litigation Legal Assistant

ImmigrationJobs; Chicago (IL); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dedicated Legal Assistant with extensive experience in business and commercial litigation. This role involves managing daily administrative tasks, supporting attorneys with correspondence, and maintaining organized filing systems. The ideal candidate will possess strong communication and organizational skills, thrive in a fast-paced environment, and demonstrate a commitment to confidentiality and professionalism. Join a dynamic team where your contributions will directly impact the success of legal operations and client satisfaction. If you are proactive and detail-oriented, this opportunity is perfect for you.

Qualifications

• 5+ years of experience as a legal assistant in business and commercial litigation.
• Proficiency in Microsoft Office and electronic document management software.

Responsibilities

• Provide administrative support to attorneys and manage correspondence.
• Maintain filing systems and assist with client billings and scheduling.

Skills

Communication Skills

Organizational Skills

Attention to Detail

Customer Service

Initiative

Confidentiality

Time Management

Education

High School Diploma or Equivalency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

iManage

ChromeRiver

e-Filing

Job description

The Chicago office of Roetzel & Andress is seeking a full-time Legal Assistant with a minimum of 5 years of business and commercial litigation experience. Roetzel & Andress is a full-service law firm with locations across Ohio and Florida, as well as in Chicago, Detroit, Lexington, and Washington, D.C. The firm provides comprehensive legal services to national and international corporations, closely held and family-run businesses, institutions, organizations, and individuals.

The Legal Assistant will be responsible for managing day-to-day administrative and clerical needs of the practice. The ideal candidate is an initiative-taker, highly motivated, with excellent communication, organizational and computer skills.

Primary Responsibilities:

Provides administrative support to the attorneys and backup support to legal assistants in support of their specific practice group’s needs and requirements.

Key Duties/Accountabilities Include (but are not limited to):

• Transcribe/type all correspondence, produce letters, court documents (pleadings, discovery requests/responses, notices, subpoenas), legal forms, internal administrative forms as directed or required and schedule depositions/court appearances.
• Responsible for incoming, outgoing, and internal mail of assignments.
• Maintain orderly filing of correspondence/documents in iManage for all matters assigned to supervising attorneys.
• Assist attorney with client billings as directed.
• Maintain updated professional schedules/calendars, court dates and deadlines of assigned attorneys.
• Manage appropriate communications with clients and professional associates on behalf of assigned attorneys as directed.
• Schedule meetings via Zoom/Teams as well as conference rooms.
• Prepare/submit attorney expense reports via ChromeRiver.
• Complete and process miscellaneous disbursement charge records pertaining to client billings in accordance with established procedures.
• Complete and process required forms for the opening of new matters and closing files as directed and in accordance with established procedures.
• Assist with legal assistant overflow work from within practice group or in other practice groups when requested and as available.
• Perform additional legal assistant duties required by the involvement of assigned attorneys in any firm administrative duties, firm committees, and community/professional associations and organizations.
• Make required travel arrangements for assigned attorneys.

Recommended Position Requirements:

• High school graduate or equivalency, with minimum of 5 years of business and commercial litigation legal assistant experience.
• Must be able to maintain a high level of confidentiality and perform the duties above in a timely and accurate manner.
• Strong interpersonal, written, and verbal communication skills to interact with employees and vendors.
• Initiative-taker with strong organizational skills and attention to detail to function in a demanding environment.
• Ability to work with all levels of staff in a team environment.
• Proficiency with Microsoft Word, Excel, Outlook, electronic document management software, and e-Filing in state and federal courts.
• Demonstrated ability to work well under pressure and to meet time-sensitive deadlines is required.
• Demonstrated ability to plan, organize, and prioritize work and time.
• Customer service attitude, approach, and professionalism in dealing with internal and external individuals.
• Detail-oriented, excellent communication skills, excellent proof-reading skills and flexible.
• Ability to follow detailed instructions, take direction, prioritize assignments and manage multiple projects and deadlines simultaneously.
• Notary Public, a plus.

The candidate must also pass a background check as a condition for employment.

Competitive compensation and excellent benefits. Roetzel & Andress is an Equal Opportunity Employer. Roetzel & Andress maintains a policy of non-discrimination and inclusion with respect to all employees and applicants for employment. All decisions as to employment with the Firm are governed solely based on merit, competence, and qualifications and are not influenced or informed in any manner by the employee’s or applicant’s race, color, religion, sex, age, national origin, ancestry, disability, marital or parental status, sexual orientation, gender identity, military status, veteran status, or any other basis prohibited by statute.

Roetzel & Andress LPA participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Click the link below for details in English and Spanish. E-Verify Details

Please respond with a cover letter and resume.