Legal Billing Assistant

Kluever Law Group, LLC; Chicago (IL); Remote; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a skilled Legal Billing Assistant to join their collaborative team. This remote position offers the chance to lead financial operations while ensuring accuracy and timeliness in billing processes. With a strong reputation for excellence in client service, the firm values detail-oriented individuals who thrive in a fast-paced environment. You'll have the opportunity to work independently, manage multiple deadlines, and contribute to the firm's success. If you are passionate about legal billing and want to make a meaningful impact, this role is perfect for you.

Benefits

Health Insurance (75% covered)

Dental Insurance

Vision Insurance

Generous PTO

401(k) with Employer Match

Qualifications

• 1+ years of experience in legal billing practices.
• Proficiency in legal billing software and financial reporting tools.
• Strong attention to detail and accuracy.

Responsibilities

• Coordinate and finalize client invoices per guidelines.
• Monitor invoice status and assist with collections.
• Collaborate with attorneys and clients to streamline billing.

Skills

Legal Billing

Attention to Detail

Communication Skills

Client Service Mindset

Organizational Skills

Time Management

Education

High School Diploma or GED

Associate or Bachelor’s Degree

Tools

BKFS

RocketMatter

CaseAware

Job description

Job Description

Kluever Law Group, LLC, a boutique Chicago-based litigation law firm, is seeking a skilled Legal Billing Assistant with sharp attention to detail, the ability to manage multiple deadlines, and an understanding of the importance of billing to the firm. This role is ideal for someone who values accuracy, reliability, and consistency. With over 23 years of delivering exceptional client results, our firm has established a strong reputation for excellence in client service. We represent clients throughout Illinois and Wisconsin.

All inquiries will remain confidential.

Why Our Firm?

• Growth & Impact: An opportunity to lead financial operations meaningfully.
• Flexibility: Enjoy the convenience of a remote position.
• Collaborative Culture: Join a team that values collaboration, innovation, and growth.

Benefits

• Compensation: Salary range between $xx/hr - $xx/hr, based on experience, education, and internal pay equity.
• Comprehensive Benefits: Health insurance (75% covered), dental, vision, and attractive rates.
• Generous PTO: Personal, sick, and holiday paid time off.
• Retirement Plan: 401(k) with employer match.

What We Are Looking For

• Experience with legal billing, invoice preparation, and client billing practices.
• Strong attention to detail, accuracy, and timeliness.
• Ability to work independently, prioritize, and meet deadlines in a high-volume environment.
• Familiarity with billing software such as BKFS, RocketMatter, CaseAware, or similar.
• Excellent communication skills and a client service mindset.

Key Responsibilities

• Coordinate, draft, and finalize client invoices per firm and client guidelines.
• Ensure rate and fee arrangements are accurately reflected.
• Monitor invoice status and assist with collections.
• Submit invoices via email, mail, and electronic platforms.
• Track billing deadlines to ensure timely submission.
• Review and verify billing records for accuracy.
• Collaborate with attorneys, staff, and clients to streamline billing.
• Research and resolve billing discrepancies and fee adjustments.
• Process outside vendor costs.

Requirements

• High School Diploma or GED required; associate or bachelor’s degree preferred.
• Minimum 1 year of experience in billing flat fee or hourly rate files in a law firm.
• Proficiency in legal billing software and financial reporting tools.
• Knowledge of compliance regulations and industry standards.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Process-oriented with a strong work ethic.
• Background check required for all employees.

Company Description

Kluever Law Group, LLC, is a boutique Chicago-based law firm with a 23-year history of delivering exceptional results for clients. Specializing in complex litigation, creditor’s rights, and related areas, we serve clients across Illinois and Wisconsin, building a reputation for excellence, collaboration, and innovation.