Check Processing Associate (Onsite in St Petersburg)

Noblesoft Solutions, Inc.; Saint Petersburg (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Noblesoft Solutions, Inc. in Saint Petersburg, FL is seeking an attentive associate to support the firm's check processing function in a fast-paced environment. Under limited supervision, you will handle mail, prepare documents for processing, scan and index items, and ensure timely routing.

You will identify exceptions, research discrepancies, escalate issues, and coordinate with internal departments. The role emphasizes accuracy, customer service, and adherence to procedures and controls.

Qualifications

• Two years of administrative/operations or related experience.
• High school diploma or equivalent required.

Responsibilities

• Enter transactions into automated accounting and processing systems.
• Research basic transactions, discrepancies, and processing exceptions.
• Gather, organize, and compile information from multiple sources.
• Follow detailed procedures, regulatory requirements, and internal controls.
• Operate scanners, imaging systems, and mail-processing equipment.
• Use software applications to maintain records, spreadsheets, databases, and emails.
• Open, sort, and prepare incoming mail and check-related documents.
• Scan, index, and route documents to the appropriate units.
• Maintain accuracy in a high-volume processing environment.
• Answer calls and respond to inquiries from clients.

Skills

Data entry

Researching discrepancies

Information gathering

Procedures & controls

Document scanning

Office software

Mail processing

Customer service

Phone communication

Teamwork

Education

High School Diploma or equivalent

Tools

Accounting software

Scanners

Imaging systems

Mail-processing equipment

Job description

Under limited supervision, performs a variety of operational and transactional activities supporting the firm's check processing function in a fast-paced environment. Responsibilities include handling incoming mail, opening and organizing check-related documents, preparing items for processing, scanning and indexing documents, and ensuring items are routed accurately and timely. Established procedures and general guidance are provided to perform routine tasks while maintaining quality, accuracy, and service standards.

The associate is expected to exercise sound judgment when identifying exceptions, researching discrepancies, and escalating issues as needed. Routine interaction with internal departments is required to obtain, clarify, and provide information related to check processing activities.

Skills Requirements:

• Entering transactions into automated accounting and processing systems.
• Researching basic transactions, account discrepancies, and processing exceptions.
• Gathering, organizing, and compiling information from multiple sources.
• Following detailed procedures, regulatory requirements, and internal controls.
• Operating standard office equipment, including scanners, imaging systems, and mail-processing equipment.
• Using required software applications to maintain records, spreadsheets, databases, and electronic communications.
• Opening, sorting, organizing, and preparing incoming mail and check-related documents for processing.
• Scanning, indexing, and electronically routing documents to appropriate business units.
• Maintaining accuracy while working in a high-volume processing environment.
• Answering phone calls and responding to inquiries from internal and external clients.

Ability to

• Remain organized while researching multiple issues simultaneously with awareness of deadlines, guidelines and priorities.
• Identify and resolve basic accounting problems.
• Communicate effectively, both orally and in writing, with all organizational levels.
• Demonstrate efficiency and flexibility in performance with frequent interruptions and changing priorities.
• Provide a high level of customer service.
• Work well in a fast pace environment.
• Be team-oriented.

High School Diploma or equivalent required. Minimum of two (2) years of administrative, operations, banking, accounting support, mailroom, document processing, or related experience preferred.