Chapel Coordinator

Cal Farley's Boys Ranch; Boys Ranch (TX); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k) with company match

Roth 401(k)

Health insurance

Vision insurance

Flexible spending account

Life insurance

Employee assistance program

Paid time off

Housing provided

Wellness program

Job summary

Cal Farley's Boys Ranch seeks a dedicated administrative assistant to support Chapel programs and services. You will coordinate chapel activities, manage schedules, records, and communications, and assist with youth ministry programming in a safe, organized environment.

You will supervise Iona Project Chapel Specialists and student workers, provide clerical support, and coordinate events, travel, and childcare protocol compliance as needed.

Qualifications

• High school diploma or GED required.
• Associate degree in a business-related field is preferred.
• Minimum 2 years of secretarial or administrative experience required.
• Proficiency in Microsoft Office for Windows applications (word processing, database, spreadsheet, e-mail, presentation graphics) required.
• Typing speed of at least 45 wpm required.
• Proficiency in general office equipment operation required.
• Excellent time management and attention to detail required.
• Must be at least 21 years of age.
• Must possess a valid Texas driver’s license and be available for travel.

Responsibilities

• Maintain administrative records, files, logs, travel documentation, and archived resident records per program requirements.
• Manage the Chaplain’s calendar, schedules, events, and communications of priorities.
• Serve as the primary contact for calls, correspondence, and information requests.
• Coordinate and document meetings, including scheduling, minutes, room setup, refreshments, and audiovisual support.
• Plan and coordinate chapel ceremonies, events, and external ministry visits.
• Provide administrative support to Chapel staff, including correspondence, research, and document preparation.
• Coordinate travel arrangements, reimbursements, budget tracking, recordkeeping, supplies, and purchasing.
• Supervise student workers and provide leadership and training for Iona Project chapel specialists.
• Support Christian education and youth ministry programs, including devotionals and youth groups.
• Promote resident spiritual development and safety by guiding activities and adhering to childcare protocols.

Education

High school diploma or GED

Associate degree in business (preferred)

Tools

Microsoft Office

Job description

Provides administrative, operational, and ministry support for Chapel programs and services. Coordinates chapel activities, events, and departmental operations; manages schedules, records, communications, and related administrative functions; and supports the delivery of Christian education and youth ministry programming. Supervises and develops Iona Project Chapel Specialists and student workers through training, planning, mentoring, and spiritual formation while ensuring a safe, organized, and effective ministry environment.

Job Duties:

• Maintain administrative records, files, logs, travel documentation, and archived resident records in accordance with program requirements.
• Manage the Chaplain’s calendar, coordinate schedules and events, and ensure timely communication of priorities and activities.
• Serve as the primary point of contact for incoming calls, correspondence, and information requests, routing inquiries appropriately.
• Coordinate and document meetings, including scheduling, minute-taking, room setup, refreshments, and audiovisual support.
• Plan and coordinate chapel ceremonies, special events, and visits from external ministry groups.
• Provide administrative and operational support to Chapel staff, including correspondence, research, document preparation, and directory maintenance.
• Coordinate travel arrangements, reimbursements, budget tracking, recordkeeping, supply inventory, and purchasing activities.
• Supervise student workers and provide leadership, training, and oversight for Iona Project chapel specialists.
• Support the administration of Christian education and youth ministry programs, including devotionals, Sunday school, youth groups, retreats, service projects, and special events.
• Promote resident spiritual development and program safety by providing guidance, coordinating ministry activities, ensuring adherence to childcare protocols, and maintaining positive resident interactions.

1. A high school diploma or GED equivalency is required.

2. An Associate degree in a business-related field or completion of college courses in a business-related field is preferred.

3. A minimum of 2 years secretarial or administrative assistant experience is required.

4. Proficiency in Microsoft Office for Windows applications (word processing, database, spreadsheet, e-mail, presentation graphics, etc.) is required.

5. A minimum of 45 wpm typing speed is required.

6. Proficiency in general office equipment operation is required.

7. Must possess exceptional time management and detail-orientation skills.

8. Must be at least 21 years of age.

9. Bending, lifting, grasping, fine hand/eye coordination, pushing/pulling, prolonged sitting/standing.

Must possess a valid Texas driver’s license.

Must be available for travel as needed.

• 401(k) with company match
• Roth 401(k)
• Health insurance
• Vision insurance
• Flexible spending account
• Life insurance
• Employee assistance program
• Paid time off
• Housing provided
• Wellness program

Cal Farley's is an Equal Opportunity Employer.

Cal Farley's Boys Ranch is a comprehensive, private child welfare organization offering nurturing residential care and educational opportunities to at-risk youth in a supportive community.

Non-profit Organizations Consumer Services

Company size 201–500 employees

Company type Nonprofit

Total funding 0

Momentum

Team growth

Momentum

Team growth

4% in 12 mo

243 employees on LinkedIn

Aug 22 Mar 26

Capital

Funding history

Footprint

Where they work