Chair's Office & Faculty Affairs Coordinator

Yale Cancer Center; New Haven (CT); Hybrid; USD 36,000 - 52,000; Full time

Job summary

Yale University seeks a Chair's Assistant in the Anthropology Department to provide high-level administrative support to the Chair, faculty, and postdocs. You will coordinate faculty appointments, reappointments, and promotions, ensuring timely reviews and confidential handling of materials.

You will also support faculty searches, visa processes via OISS, and manage calendars, travel, and department events, including annual reports and financial documents.

Qualifications

• Exceptional interpersonal and confidential handling abilities.
• Strong organizational, multitasking and prioritization skills.
• Excellent written and verbal communication with minimal guidance.
• Proactive problem solving and initiative, team oriented.
• Proficient with Microsoft Office; adept at learning new systems.

Responsibilities

• Oversee faculty appointment, reappointment, and promotion administration.
• Coordinate searches, track timelines, and ensure proper documentation.
• Manage calendars, meetings, travel, and events for the department.
• Serve as liaison to OISS for immigration and visa coordination.
• Produce materials for grants, budgets, and reports; maintain confidentiality.
• Provide editorial support for journals and oversee office procedures.

Skills

Interpersonal skills

Organizational skills

Communication

Problem solving

Microsoft Office

Tools

Workday

Interfolio

ISD

Job description

Yale University seeks a Chair's Assistant in the Anthropology Department to provide high-level administrative support to the Chair, faculty, and postdocs. You will coordinate faculty appointments, reappointments, and promotions, ensuring timely reviews and confidential handling of materials.

You will also support faculty searches, visa processes via OISS, and manage calendars, travel, and department events, including annual reports and financial documents.