Chief of Staff, Supervisor - Pathology

Yale University; New Haven (CT); Hybrid; USD 65,000 - 101,000; Full time

Job summary

Yale University in New Haven seeks a senior administrative professional to lead the Integrated Business Office (IBO) operations across multiple departments, ensuring compliance with university policies and efficient workflow.

Reporting to the Associate Director and the Senior Manager, the role provides daily supervision of administrative staff, coordinates high‑level scheduling, develops policies, and delivers data‑driven reports for leadership.

Qualifications

• Bachelor’s Degree in related field with four years of experience or equivalent.
• Proficiency in Workday and Microsoft Office Suite.
• Strong organizational and communication skills; able to multitask in fast-paced environment.

Responsibilities

• Oversee daily operations of administrative support staff.
• Provide supervision, guidance, and performance management.
• Coordinate workflows and align with policies.
• Prepare budgets, forecasts, and financial analyses.
• Plan facilities usage and office resources.
• Design and implement administrative policies.
• Track departmental metrics and report to leadership.
• Coordinate high-level meetings and scheduling of Chair’s office.
• Engage with internal and external stakeholders.
• Ensure compliance with health and safety regulations.
• Lead staff training and development.
• Other duties as assigned.

Skills

Workday

Microsoft Office Suite

Organizational skills

Communication skills

Time management

Independence

Education

Bachelor’s Degree in related field

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome.

Overview

Reporting dually to the Associate Director of Academic and Administrative Affairs and the Senior Manager, Administrative Services for the Radiology and Biomedical Imaging, Laboratory Medicine, Pathology, Therapeutic Radiology, and Yale Biomedical Imaging Institute Integrated Business Office (IBO), this position oversees the daily activities of administrative support staff to ensure adherence to institutional policies and departmental procedures are followed. The role provides direct, daily supervision, support, and guidance to a team of Senior Administrative Assistants and is responsible for managing workloads, issue resolution, performance management, and staff training. The position provides day-to-day direction to administrative staff and coordinates administrative and operational activities supporting department functions. Working under the supervision of IBO leadership, the incumbent will provide administrative support across a wide range of departmental initiatives. This role also serves as a senior aide responsible for managing the flow of people and information through the Chair’s office and representing the Chair’s interests through interactions with internal and externals stakeholders, faculty, trainees and customers. The incumbent will provide high-level administrative support and coordinate program activities, including designing and implementing policies, procedures, and systems to enhance productivity and efficiency, such as workflow tracking mechanisms. Additionally, this position serves as the Chief of Staff to the Pathology Department Chair, managing complex scheduling and logistical coordination for high-level meetings involving institutional leaders and multinational collaborators and funding agencies. The role oversees the daily operations of the Chair’s office and develops systems to track departmental and Chair-related metrics. It creates data driven presentations and reports for faculty meetings, leadership briefings, and academic conferences; acts as the primary point of contact for the Chair’s office; and coordinates key internal and external initiatives to ensure alignment with departmental goals and institutional priorities. Additionally, other duties as assigned.

Required Skills And Abilities

• Proficiency in relevant software and tools such as Workday and Microsoft Office Suite.
• Excellent organizational and communication skills, with the ability to manage priorities in a fast-paced environment.
• Ability to meet deadlines and handle multiple tasks with attention to detail and accuracy.
• Proven ability to work independently, exercise discretion, and maintain confidentiality.

Preferred Skills And Abilities

• Proven experience in supervisory roles.
• Proficiency in relevant software and tools such as Workday.

Principal Responsibilities

• Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance among other functions for a unit. 2. Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the assigned unit and other University administrative offices. 3. Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work. 4. Prepares and monitors budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance. 5. Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies. 6. Plans and facilitates training sessions for the department when new policies or practices are adopted. 7. Ensures compliance with University and federal health and safety regulations as they apply to the unit. 8. Initiates, plans and develops administrative policies for the assigned unit. 9. Contributes to long-range administrative planning for the assigned unit. 10. Implements University and departmental policies as they pertain to the administrative function of the unit. 11. Supervises and leads staff. 12. May perform other duties as assigned. Required Education and Experience Bachelor’s Degree in related field and four years of experience or an equivalent combination of education and related experience.

Salary: $65,000.00 - $101,000.00

Full time

Staff

Hybrid

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.