CG Executive Assistant

somewhere; United States; Remote; USD 17,000 - 22,000; Full time

Job summary

Somewhere is seeking a high-level Executive Assistant to be the Founder’s right-hand in a fast-paced film and commercial production environment. This role blends scheduling, gatekeeping, and strategic support for 10–15 active projects, with a focus on maintaining balance and poise under pressure.

You'll manage complex calendars, travel logistics, and executive communications while serving Fortune 500 clients and agencies. Working hours are 8AM–5PM EST, with a global, remote-location setup.

Qualifications

• Experience in entertainment/production environments.
• Exceptional calendar and travel management required.
• Strong professional communication with high-profile clients.

Responsibilities

• Project orchestration and tracking across 10–15 projects.
• Inbox management and gatekeeping for Founder’s time.
• Strategic scheduling and travel/logistics coordination.

Skills

Entertainment Savvy

Anticipatory Logic

Emotional Intelligence

Discretion

Job description

Role: Executive Assistant

Priority Location: GLOBAL

Working Hours: 8AM - 5PM EST

Salary Range: $1,500 - $2,000

Type of contract:Full-Time

Type of job:Remote

About the Company:

Our clientis a premier production house dedicated to creating high-value, story-driven content. Their portfolio spans a diverse range of high-impact media, includingEmmy-winning documentaries, national commercials forFortune 500 companies, and visually stunning branded content.

About the Role:

Our clientis seeking a high-level, proactive Executive Assistant to serve as the right-hand to their Founder. This isn't just a scheduling role; it's a "Director of Chaos" position designed for someone who can navigate the fast-paced, creative world of film and commercial production with poise, wit, and expert precision.

The ideal candidate will manage the complexities of 10-15 active directing and producing projects while ensuring the Founder maintains a healthy work-life balance.

Key Responsibilities

Project Orchestration & Tracking

• Production Pulse:Maintain a "bird's-eye view" of 10-15 simultaneous projects in various stages (development, production, post).

• Producer Liaison:Act as the primary point of contact for project producers; track milestones, identify bottlenecks, and ensure the Founder is briefed on critical updates before they become urgent.

• Workflow Management:Utilize project management tools to keep tabs on deliverables, ensuring no creative or logistical detail slips through the cracks.

High-Level Inbox & Communication Management

• Email Synthesis:Dive deep into a high-volume inbox to categorize, prioritize, and draft responses. You'll need to distinguish between "needs action now" and "can wait until Friday."

• Gatekeeping:Act as a professional yet approachable filter for incoming requests, ensuring the Founder's focus remains on high-value creative work.

• Client Relations:Serve as a warm, professional face for the company when interacting with Fortune 500 executives, agencies, and talent.

Strategic Scheduling & Boundary Protection

• Calendar Architecture:Manage a complex, shifting calendar that accounts for shoot dates, edit sessions, and travel.

• Personal Advocacy:Proactively "protect the person." You will be responsible for carving out and defending time for the Founder's family, friends, and personal well-being, ensuring work doesn't bleed into essential downtime.

• Logistics Mastery:Coordinate seamless travel and on-set logistics, often on short notice, ensuring the Founder is where they need to be with everything they need to succeed.

Candidate Profile

• Entertainment Savvy:You understand the rhythms of the industry—the "professional but not stiff" vibe. You can talk shop with a grip and hold your own in a room with a CMO.

• Anticipatory Logic:You don't wait for instructions; you see a problem three days out and solve it before the Founder even knows it exists.

• Emotional Intelligence:You are great with people and can read the room, knowing when to push back and when to pivot.

• Discretion:You handle high-profile projects and personal schedules with the utmost confidentiality.