CFO Executive Assistant - Hybrid Finance

Entertainment Industry Foundation; Los Angeles (CA); Hybrid; USD 73,000 - 76,000; Full time

Job summary

Entertainment Industry Foundation (EIF) seeks a Senior Executive Assistant, Finance to support the CFO with high-level executive and administrative tasks, calendar management, meeting prep, communications, and coordination of critical priorities.

The role requires strong judgment, discretion, and organizational skills to work with senior leaders, executives, and Board materials in a hybrid Los Angeles setting.

Qualifications

• Bachelor's degree or equivalent combination of education and professional experience.
• 7–10+ years of progressively responsible executive support experience, including support for a C-suite.
• Demonstrated ability to handle confidential information with discretion.
• Strong business acumen and familiarity with finance concepts.
• Experience supporting a CFO or Finance function is preferred.
• Excellent written and verbal communication skills.
• Experience in a fast-paced, complex organization, nonprofit or entertainment sector is a plus.
• Proficiency with Microsoft 365 and project-tracking tools.

Responsibilities

• Provide high-level executive support to the CFO across scheduling, communications, meetings, travel, and administrative needs.
• Manage the CFO’s calendar, coordinate scheduling, resolve conflicts, and optimize time use.
• Prioritize meeting requests and commitments based on CFO guidance.
• Assist with email management, follow-up, and drafting responses.
• Coordinate meeting preparation, agendas, materials, and presentations.
• Track decisions, deadlines, and follow-up items for CFO attention.
• Coordinate board and executive leadership meeting preparation.
• Assist with executive communications and briefing documents.
• Maintain discretion with sensitive financial, personnel, and confidential information.
• Support Finance leadership and department meeting logistics.
• Provide project coordination for key Finance initiatives.

Skills

Executive support

Calendar management

Discretion

Communication

Organization

Time management

Multi-tasking

Team collaboration

Education

Bachelor's degree preferred

7–10+ years executive support

C-suite support experience

Confidential information handling

Finance knowledge

Tools

Microsoft 365

Presentation tools

Job description

Entertainment Industry Foundation (EIF) seeks a Senior Executive Assistant, Finance to support the CFO with high-level executive and administrative tasks, calendar management, meeting prep, communications, and coordination of critical priorities.

The role requires strong judgment, discretion, and organizational skills to work with senior leaders, executives, and Board materials in a hybrid Los Angeles setting.