Senior Executive Assistant

Entertainment Industry Foundation; Los Angeles (CA); Hybrid; USD 73,000 - 76,000; Full time

Job summary

Entertainment Industry Foundation (EIF) seeks a Senior Executive Assistant, Finance to support the CFO with high-level executive and administrative tasks, calendar management, meeting prep, communications, and coordination of critical priorities.

The role requires strong judgment, discretion, and organizational skills to work with senior leaders, executives, and Board materials in a hybrid Los Angeles setting.

Qualifications

• Bachelor's degree or equivalent combination of education and professional experience.
• 7–10+ years of progressively responsible executive support experience, including support for a C-suite.
• Demonstrated ability to handle confidential information with discretion.
• Strong business acumen and familiarity with finance concepts.
• Experience supporting a CFO or Finance function is preferred.
• Excellent written and verbal communication skills.
• Experience in a fast-paced, complex organization, nonprofit or entertainment sector is a plus.
• Proficiency with Microsoft 365 and project-tracking tools.

Responsibilities

• Provide high-level executive support to the CFO across scheduling, communications, meetings, travel, and administrative needs.
• Manage the CFO’s calendar, coordinate scheduling, resolve conflicts, and optimize time use.
• Prioritize meeting requests and commitments based on CFO guidance.
• Assist with email management, follow-up, and drafting responses.
• Coordinate meeting preparation, agendas, materials, and presentations.
• Track decisions, deadlines, and follow-up items for CFO attention.
• Coordinate board and executive leadership meeting preparation.
• Assist with executive communications and briefing documents.
• Maintain discretion with sensitive financial, personnel, and confidential information.
• Support Finance leadership and department meeting logistics.
• Provide project coordination for key Finance initiatives.

Skills

Executive support

Calendar management

Discretion

Communication

Organization

Time management

Multi-tasking

Team collaboration

Education

Bachelor's degree preferred

7–10+ years executive support

C-suite support experience

Confidential information handling

Finance knowledge

Tools

Microsoft 365

Presentation tools

Job description

Entertainment Industry Foundation (“EIF” or the “Foundation”) is seeking a Senior Executive Assistant, Finance. The Senior Executive Assistant provides high-level executive, administrative, and coordination support to the Chief Financial Officer. The role is designed to help the CFO operate effectively by supporting calendar management, meeting preparation, communications, follow-up, and coordination of key priorities.

The position requires strong judgment, discretion, organization, and the ability to work effectively with senior leaders and other stakeholders across EIF. The Senior Executive Assistant is expected to anticipate needs where appropriate, help maintain visibility into important commitments and deadlines, and support the CFO in managing a broad range of responsibilities.

The role also provides selected coordination and project support to the Finance team, particularly where that support helps advance departmental priorities or improves communication and execution. The position regularly handles confidential and sensitive information, including personnel matters, compensation, Board materials, financial information, and executive-level discussions.

This hybrid position is located in Los Angeles, CA, and requires in-office work at least two days per week.

QUALIFICATION REQUIREMENTS

To be successful, an individual must perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required.

ESSENTIAL FUNCTIONS

The Entertainment Industry Foundation (“Foundation”) reserves the right to modify the job responsibilities listed below.

• Provide high-level executive support to the CFO across scheduling, communications, meetings, travel, and other administrative needs.
• Manage the CFO’s calendar, coordinate scheduling, help resolve conflicts, and support effective use of the CFO’s time.
• Help organize and prioritize meeting requests and other commitments based on guidance from the CFO.
• Support management of the CFO’s email and correspondence, including flagging priority matters, organizing follow-up items, and drafting responses when requested.
• Coordinate meeting preparation, including agendas, background materials, presentations, and other supporting documents.
• Track key decisions, commitments, deadlines, and follow-up items from meetings and discussions, and surface items that may require the CFO’s attention.
• Follow up with internal or external stakeholders on behalf of the CFO when requested.
• Coordinate preparation for Board, Board committee, executive leadership, CEO, and other senior-level meetings.
• Assist with presentation materials, briefing documents, reports, and executive communications.
• Maintain a high level of discretion and confidentiality when handling sensitive financial, personnel, Board, legal, organizational, or executive information.
• Support coordination of Finance leadership and department meetings.
• Provide project coordination support for selected Finance initiatives, including tracking timelines, milestones, and outstanding items.
• Coordinate travel arrangements and prepare or reconcile expense reports for the CFO as needed.
• Manage administrative aspects of the corporate card program.
• Maintain oversight of petty cash administration.
• Coordinate the state registration process with EIF’s external service provider.
• Collaborate with other administrative and executive support staff across EIF as appropriate.
• Perform other duties related to supporting the CFO and the effective operation of the Finance function.

CORE COMPETENCIES

• Demonstrate strong organizational and time management skills with the capacity to be highly task-oriented.
• Demonstrate personal compatibility with and commitment to the Foundation’s philosophies and mission while maintaining a high degree of professionalism.
• Demonstrate the ability to work independently, creatively, efficiently, and cooperatively in a fast-paced environment.
• Professional demeanor exhibiting the ability to listen actively and to communicate effectively (both orally and in writing), persuasively, and with confidence.
• Personable, approachable, and able to build relationships and trust with employees and management.
• Proactive problem-solving skills.
• The ability to multi-task, work in a fast-paced, deadline-driven environment while maintaining extreme attention to detail and refocus as the job and situations demand.
• The ability to work within a team and establish strong working relationships with individuals of diverse backgrounds and abilities.

EDUCATION and EXPERIENCE

• Bachelor’s degree preferred, or equivalent combination of education and relevant professional experience.
• 7–10+ years of progressively responsible executive support or business partnership experience, including experience supporting a C-suite or senior executive.
• Demonstrated experience handling confidential and sensitive information with discretion and sound judgment.
• Strong business acumen and working knowledge of finance and accounting concepts, with the ability to understand financial terminology, processes, priorities, and deadlines.
• Experience supporting a CFO, Finance function, or other financially oriented executive is strongly preferred.
• Strong written and verbal communication skills, including experience preparing executive-level correspondence, presentations, and meeting materials.
• Experience in a complex, fast-paced organization required. Experience in nonprofit, finance, philanthropy, entertainment, or a related environment is preferred.
• Proficiency with Microsoft 365 and other productivity, collaboration, and project-tracking tools.

PHYSICAL REQUIREMENTS

• Some travel may be required
• Ability to work on-site at least two days per week
• Ability to sit for extended periods
• Frequent alpha/numeric keyboarding
• Ability to use a computer
• Operate standard office equipment
• Lift and carry boxes up to ten pounds
• File and retrieve documents

SALARY RANGE:

$72,500- $76,000

EQUAL OPPORTUNITY EMPLOYER

EIF is an equal opportunity employer. It considers applicants for all positions without regard to age (40 or older), ancestry, color, religious creed (including religious dress and grooming practices), disability (either mental or physical), including HIV and AIDS, cancer, genetic characteristics, genetic information, marital status, military or veteran status, national origin (including language use restrictions), race (inclusive of traits associated with race including, but not limited to, hair texture, type, length, and protective hairstyles,* sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), reproductive decision- making, gender, gender identity, gender expression, sexual orientation or any other characteristic protected by applicable law.

*Protective hairstyles include, but are not limited to, such hairstyles as braids, locs, and twists.