CFO Executive Assistant — Finance & Contracts

Tacoma Public Schools; Washington; On-site; USD 106,000 - 141,000; Full time

Benefits offered by this job

Benefits package

Job summary

Tacoma Public Schools is seeking an experienced executive assistant to provide confidential support to the Chief Financial Officer and the Finance Division. The role oversees calendar management, contract coordination, budgeting timelines, and confidential reporting.

The candidate will coordinate communication with district administrators, external agencies, and staff, ensuring accuracy, compliance, and timely information flow in a 12-month, 260-day work year.

Qualifications

• High school graduation or equivalent and completion of a one-year secretarial course, or equivalent, with computer training.
• Associate degree in business or related field preferred.
• Three years of increasingly responsible secretarial experience, including one year as an administrative assistant or executive secretary.

Responsibilities

• Manages day-to-day operations for cabinet level officer, the CFO, and staff; coordinates calendars and improves office operations.
• Coordinates contracts review and approvals with outside agencies and internal staff; maintains confidential files.
• Maintains contract databases, central files, and budget timelines; prepares confidential budget materials.

Skills

Executive secretarial procedures

Oral and written communications

Organization and time management

Problem solving

Budget development

Research techniques

Confidentiality

Customer service

Education

High school diploma

Secretarial training

Associate degree in business

3 years secretarial experience

Tools

Presentation software

Spreadsheet software

Word processing

Job description

Tacoma Public Schools is seeking an experienced executive assistant to provide confidential support to the Chief Financial Officer and the Finance Division. The role oversees calendar management, contract coordination, budgeting timelines, and confidential reporting.

The candidate will coordinate communication with district administrators, external agencies, and staff, ensuring accuracy, compliance, and timely information flow in a 12-month, 260-day work year.