Executive Confidential Assistant to Deputy Superintendent & CFO

Fall River Public Schools; Fall River (MA); On-site; USD 60,000 - 74,000; Full time

Job summary

Fall River Public Schools seeks an Executive Confidential Assistant to the Deputy Superintendent and Chief Financial Officer. The role provides high-level administrative support, manages confidential data, and coordinates budget-related tasks.

The successful candidate will handle payroll processes, calendar management, and reporting for the Deputy/SFO, collaborating across departments to support district operations and leadership.

Qualifications

• Minimum five years of secretarial/administrative experience in a management office.
• Ability to collect and maintain confidential data on staff/students.
• Experience supervising administrative support activities.
• Ability to apply policies to executive-level work and maintain confidentiality.
• Experience with payroll/accounts payable is preferred.
• Ability to prepare official correspondence and reports.

Responsibilities

• Maintain confidentiality related to work and information handled.
• Collect, process, and maintain confidential data related to staff, students, and FRPS.
• Maintain the calendar/schedule for Deputy/SFO (daily/yearly).
• Provide administrative assistance in official matters.
• Assist in consolidation/formatting of budget and generation of periodic expenditure reports.
• Manage payroll processing: time/attendance, leave, overtime, steps, longevity, stipends, data entry.
• Collaborate with staff on district planning, policies, grants, operations, and leadership initiatives.
• Prepare reports/presentations for ED, state agencies, School Committee, and Superintendent.
• Assist with Freedom of Information requests.
• Assist with scheduling meetings and Deputy/CFO calendars.
• Prepare confidential letters/memos and correspondence.
• Support superintendent and executive team in leadership work.

Skills

Confidentiality

Scheduling

Payroll processing

Budget reports

Communications

Tools

Financial software

Spreadsheets

Microsoft Office

Job description

Fall River Public Schools seeks an Executive Confidential Assistant to the Deputy Superintendent and Chief Financial Officer. The role provides high-level administrative support, manages confidential data, and coordinates budget-related tasks.

The successful candidate will handle payroll processes, calendar management, and reporting for the Deputy/SFO, collaborating across departments to support district operations and leadership.