Program Coordinator, Office of Academic Affairs

Inside Higher Ed; Philadelphia (Philadelphia County); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Generous retirement plans

Substantial time off

Wellness programs

Professional development

Job summary

A prestigious Ivy League institution is seeking a Program Coordinator for its Office of Academic Affairs in Philadelphia. This role involves managing special projects and providing executive-level administrative support to the Associate Dean for Academic Programs. Candidates should possess a Bachelor's degree and 2-3 years of relevant administrative experience, along with strong organizational and communication skills. Join a supportive environment offering competitive benefits and opportunities for professional development.

Qualifications

• 2 to 3 years of executive-level administrative experience required.
• Strong initiative with the capacity to handle confidential matters.
• Must thrive in a fast-paced environment.

Responsibilities

• Manage special projects for the Associate Dean.
• Provide administrative support for the Associate Dean's roles.
• Prepare presentations and publications for the Associate Dean.

Skills

Organizational skills

Interpersonal skills

Oral communication

Written communication

Judgment

Systems thinking

Service orientation

Education

Bachelor's degree

Tools

Qualtrics

Redcap

Basic software applications

Job description

Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Job Details

Posted Job Title
Program Coordinator, Office of Academic Affairs

Job Profile Title
Coordinator B

Job Description Summary
Manages special projects and activities portfolio for Associate Dean for Academic Programs in the Office of Academic Affairs. Provides support for School, University and external roles for Associate Dean for Academic Programs. Provides executive level administrative support for the Associate Dean for Academic Programs. Prepares presentations and publications for the Associate Dean for Academic Programs.

Job Responsibilities

• Manage special projects for the Associate Dean for Academic Programs
• Provide support for School, University and external roles for Associate Dean for Academic Programs
• Provide executive level administrative support for the Associate Dean for Academic Programs
• Prepare presentations and publications for the Associate Dean for Academic Programs

Qualifications

• Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts, and 2 to 3 years of experience or equivalent combination of education and experience with progressively responsible administrative experience working at the executive level required. Excellent organizational and interpersonal skills needed. Strong oral and written communication skills essential. The successful candidate will possess exceptionally sound judgment, be highly organized, a systems thinker, and have both a results orientation and a service orientation. The position requires strong initiative with the capacity to exercise discretion in working with highly confidential and sensitive matters. Intermediate to advanced level skills with all basic software applications, academic tools (e.g., Qualtrics, Redcap), and social media savvy required. Must have the ability to thrive in a fast-paced environment with competing deadlines and multiple priorities. Knowledge of University policies and procedures desired.

Job Location

Philadelphia, Pennsylvania

Department / School

School of Nursing

Pay Range

$55,000.00 - $65,000.00 Annual Rate

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state, or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. Flexible spending accounts can be used to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition: Tuition assistance for employee and eligible family members; spouses and dependent children may be eligible for tuition assistance at Penn and other institutions.
• Retirement: Generous retirement plans with a range of investment options.
• Time Away from Work: Substantial time away from work during the course of the year to rest, attend to personal matters, or care for family.
• Long-Term Care Insurance: Optional long-term care insurance to help cover costs, with underwriting details provided as applicable.
• Wellness and Work-life Resources: Programs to support health, family, and work-life balance.
• Professional and Personal Development
• University Resources: Access to libraries, athletic facilities, arboretum, art galleries, and cultural activities.
• Discounts and Special Services
• Flexible Work Hours
• Penn Home Ownership Services
• Adoption Assistance

To apply, please visit the Penn careers site for the position.