CEO-Supporting Operations Manager: Projects & Finances

LHH; Maryland; On-site; USD 70,000 - 110,000; Full time

Job summary

LHH in Baltimore County is seeking an Operations Manager who will serve as a key administrative and operational partner to the CEO. The role blends executive support, project management, financial coordination, and quality/compliance tasks across departments and external partners to keep initiatives moving forward.

Responsibilities include managing the CEO’s calendar, coordinating meetings, supporting budgeting and financial close activities, and ensuring timely delivery of reports and

Qualifications

• Minimum of 5 years of experience in executive support, business operations, administrative management, project coordination, or a related role.
• Strong organizational, project management, and follow-through skills.
• Ability to work independently, solve problems, and drive tasks through completion.
• Strong attention to detail and comfort working with financial information.

Responsibilities

• Provide direct administrative and operational support to the CEO, including calendar management, meeting coordination, correspondence, reports, and presentations.
• Support daily business operations and special projects.
• Coordinate communication and follow-up between the CEO, internal teams, vendors, and external partners.
• Lead administrative and operational projects assigned by the CEO.
• Maintain project trackers, monitor deadlines, and provide updates on progress and outstanding items.
• Follow up with internal teams and external partners to drive projects and deliverables through completion.
• Research vendors, coordinate proposals, and support implementation of approved solutions.
• Coordinate financial activities with the organization’s bookkeeper, external CPA firm, and auditors.
• Organize invoices, receipts, expense reports, and supporting financial documentation.
• Assist with budgeting, expense tracking, financial reporting, and monthly close activities.
• Monitor outstanding financial items and ensure documentation is accurate and submitted on time.
• Support internal audits, documentation reviews, and compliance tracking and monitor required program documentation.
• Assist with preparation for DDA reviews, QIO surveys, and other regulatory or quality assurance reviews.
• Partner with program leadership to maintain audit readiness and improve administrative processes.

Skills

Executive support

Project coordination

Financial coordination

Cross-functional collaboration

Job description

LHH in Baltimore County is seeking an Operations Manager who will serve as a key administrative and operational partner to the CEO. The role blends executive support, project management, financial coordination, and quality/compliance tasks across departments and external partners to keep initiatives moving forward.

Responsibilities include managing the CEO’s calendar, coordinating meetings, supporting budgeting and financial close activities, and ensuring timely delivery of reports and