Executive Operations Partner to CEO | Projects & Finance

Anchor Home; Mays Chapel (MD); On-site; USD 70,000 - 80,000; Full time

Job summary

Anchor Home in Baltimore County, Maryland seeks an organized Executive Operations Manager to act as the CEO's administrative and operational partner. The role blends project management, financial coordination, and quality assurance, with a focus on accountability, meticulous organization, and discreet handling of confidential information.

Responsibilities span leading CEO-driven initiatives, coordinating budgets and audits, and ensuring smooth day-to-day operations.

Qualifications

• Bachelor’s degree required.
• Minimum 5 years of experience in administrative support, executive support, business operations, or a related role.
• Diligent and solutions-oriented.
• Strong organizational and time-management skills.
• Strong problem-solving skills with the ability to work independently.
• Strong attention to detail and comfort working with numbers and financial information.
• Adaptable and comfortable managing changing priorities.
• Professional judgment and discretion when handling confidential information.

Responsibilities

• Lead administrative and special projects assigned by the CEO.
• Deliver initiatives across departments and with external service providers.
• Maintain project trackers and provide regular updates on progress, outstanding items, and potential obstacles, and clearing up blockers.
• Flag overdue or at-risk items to leadership promptly and hold colleagues accountable until completion.
• Research vendors, coordinate proposals, and support implementation of approved solutions.
• Coordinate financial activities with the company bookkeeper, external CPA firm, and external auditors.
• Organize invoices, receipts, expense reports, and supporting financial documentation.
• Assist with budgeting, budget tracking, expense monitoring, financial reporting, and monthly accounting close out activities.
• Follow up on outstanding financial items and help ensure records are accurate, organized, and submitted on time.
• Coordinate program quality activities, including internal audits, documentation reviews, and compliance tracking.
• Monitor the completion of required program documentation and follow up with program leadership regarding outstanding items.
• Assist compliance manager with preparation for DDA reviews, QIO surveys, and other regulatory or quality assurance reviews.
• Work with program leadership to maintain audit readiness and identify opportunities to improve administrative processes and documentation practices.
• Provide direct administrative support to the CEO, including meeting coordination, correspondence, preparation of reports and presentations, and calendar management.
• Manage paperwork and documentation needed to support daily operations and organizational requirements.
• Handle confidential business, personnel, and financial information with discretion and professionalism.
• Support communication between the CEO and team members as needed.
• Perform other duties and special projects as assigned by the CEO

Skills

Organizational skills

Time management

Problem solving

Attention to detail

Adaptability

Discretion

Education

Bachelor's degree

Job description

Anchor Home in Baltimore County, Maryland seeks an organized Executive Operations Manager to act as the CEO's administrative and operational partner. The role blends project management, financial coordination, and quality assurance, with a focus on accountability, meticulous organization, and discreet handling of confidential information.

Responsibilities span leading CEO-driven initiatives, coordinating budgets and audits, and ensuring smooth day-to-day operations.