CEO Executive Assistant & Operations Architect

Plaid; San Francisco (CA); On-site; USD 100,000 - 180,000; Full time

Benefits offered by this job

Equity compensation

Commission options

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Plaid is seeking an Executive Assistant to the CEO to partner directly with our CEO and leadership team. You will own the calendar, coordinate Board logistics, plan leadership offsites, and manage travel and expenses with precision in a fast-paced, high-trust environment.

We value an automation-minded problem-solver who can navigate changing priorities, provide proactive support, and help scale executive operations with empathy, resilience, and strong communication across teams.

Qualifications

• 8+ years of professional experience with 4+ years of experience as an EA supporting C-suite executives in fast-paced environments.
• 2+ years supporting a CEO.
• A forward-leaning, results-oriented approach to problem-solving with a bias to action.
• High agency and creativity, with a builder mentality.
• An automation mindset and a drive to find better ways of working.
• Openness to feedback and resilience.
• Comfort with a high pace of change and working at a very fast pace.
• Willingness to work flexible hours when needed.

Responsibilities

• Own Zach's calendar end-to-end, aligning his time with company priorities, protecting focus and recovery, and shaping incoming requests.
• Build the systems that keep Zach running smoothly, including travel, expenses, task tracking, and day-to-day logistics, in coordination with his broader support network.
• Manage logistics of company leadership, from Staff team on-sites to Board and Committee meetings, and organize customer dinners and other external engagements.
• Zach also runs the Product team, you'll coordinate Product team meetings, agendas, on-sites, and events to help the team operate at a high level.
• Own special projects end to end using AI and automation to find better ways of working
• Share best practices with fellow EAs and provide coverage when needed.

Skills

EA to CEO

Calendar management

Travel logistics

Automation mindset

Problem-solving

Flexibility

High pace environment

Team collaboration

Tools

AI tools

Job description

Plaid is seeking an Executive Assistant to the CEO to partner directly with our CEO and leadership team. You will own the calendar, coordinate Board logistics, plan leadership offsites, and manage travel and expenses with precision in a fast-paced, high-trust environment.

We value an automation-minded problem-solver who can navigate changing priorities, provide proactive support, and help scale executive operations with empathy, resilience, and strong communication across teams.