Executive Assistant

Plaid; United States; On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Mental health support

Fertility support

Parental leave

Home office stipend

Daycare support

Commuting benefits (CitiBike, Lyft)

Job summary

Plaid is seeking an Executive Assistant to support 3–4 Product and Engineering leaders, manage complex calendars, and coordinate cross-functional initiatives. The role emphasizes discretion, strong organizational skills, and proactive problem-solving in a fast-paced environment.

You will partner with senior leaders, coordinate meetings and events, and help drive efficiency across the team while navigating ambiguity with confidence and professionalism.

Qualifications

• 1-3 years of experience providing administrative or project support, preferably in a fast-paced technology or high-growth environment.
• Agility and flexibility to respond to changing priorities and proactivity in anticipating needs.
• Strong emotional intelligence with excellent verbal and written communication.
• Self-starter who can execute with minimal guidance and navigate ambiguity.
• Experience supporting Directors, Senior Managers, or similar high-level leads.
• Proven ability to build partnerships and provide reliable support across the organization.

Responsibilities

• Support Partnership: Provide executive and administrative support to 3-4 Product and Engineering leaders/teams.
• Calendar Management: Manage complex calendars, scheduling, and logistics for leaders.
• Relationship Development: Partner with leaders and teams, internally and externally, with discretion.
• Meeting Coordination: Organize internal meetings, track agendas, and circulate action items.
• Project Management: Lead cross-functional projects and manage all-team communications and logistics for events.
• Travel Planning: Arrange complex travel itineraries.
• Team Connection Logistics: Plan onsites and team events, manage vendors.
• Financial Administration: Provide budget oversight and manage expenses across teams.

Skills

Calendar management

Executive support

Project coordination

Cross-functional collaboration

Communication skills

Discretion

Organization

Proactive problem-solving

Job description

• Plaid’s Executive Assistant (EA) team sits within the People Team and partners closely with the company’s senior leaders
• Our EAs are trusted, strategic partners who help leaders stay focused on their highest-impact work—from managing complex calendars and preparing for critical meetings to coordinating Board logistics, leadership onsites, customer dinners, and company-wide events
• We operate as one connected team, sharing best practices, supporting one another, and exploring process redesign, new technology and AI-enabled approaches to make the way we work faster, smarter, and more effective
• As an Executive Assistant at Plaid, you will play a crucial role in enhancing the productivity and operational efficiency of our leaders and their teams
• Success in this fast-paced environment requires exceptional organization, proactive problem-solving, and strategic priority management
• This position is ideal for a team-player who is a highly motivated self-starter, ready to execute with precision and discretion in a dynamic setting
• Support Partnership: Provide executive and administrative support to 3-4 Product and Engineering leaders/teams
• Calendar Management: Efficiently manage and own complex calendars, scheduling, and logistics for leaders
• Relationship Development: Partner closely with leaders and team both internally and externally, with composure and discretion
• Meeting Coordination: Coordinate internal meetings and ensure agendas are tracked and action items are circulated and followed up on
• Project Management: Execute cross-functional projects, including drafting team-wide communications and managing logistics for All Hands and internal events
• Travel Planning: Manage complex travel arrangements and coordination
• Team Connection Logistics: Own end-to-end planning, vendor management, and execution of onsites and team events
• Financial Administration: Provide budget oversight and manage expenses across teams

Benefits

• Vibrant offices in SF, NYC, and Raleigh-Durham—catered meals, happy hours, and clubs to keep you connected
• Competitive pay, comprehensive health benefits, and support for fertility, mental health, and parental leave
• Lifestyle perks including home office stipends, daycare support, and commuting benefits like CitiBike and Lyft

Someone who is highly organized, detail-oriented, and exhibits a strong sense of ownership1-3 years of experience providing administrative or project support, preferably in a fast-paced technology or high-growth environmentAgility and flexibility to quickly respond to changing priorities and proactivity in anticipating the needs of othersA high degree of emotional intelligence coupled with excellent communication skills (both verbal and written)A motivated and resourceful self-starter who can fearlessly execute and navigate through ambiguity and think on their feetExperience directly supporting Directors, Senior Managers, or similar high-level team leadsProven ability to build strong partnerships and provide reliable, consistent support to colleagues and partners across the organization