CEO Assistant

Circle of Greatness; Atlanta (GA); Remote; USD 3,400 - 4,900; Full time

Job summary

Circle of Greatness is seeking an Executive Assistant to support our CEO in a fully remote role operating on Eastern Time. You will manage the CEO’s calendar, coordinate travel, and draft communications to ensure smooth daily operations.

This role requires exceptional English communication, strong organization, discretion, and proactive problem solving, with availability during EST hours. You will collaborate across teams, take meeting notes, manage tasks, and help maintain a seamless workflow

Qualifications

• Excellent English communication, both written and spoken.
• Highly organized with strong attention to detail.
• Discrete handling of confidential information.
• Proactive problem-solving and ownership.
• Must be available during EST hours.

Responsibilities

• Manage the CEO’s calendar and schedule meetings with internal teams, partners, and stakeholders.
• Coordinate travel arrangements and prepare agendas, follow-ups, and documents.
• Draft, edit, and proofread emails, presentations, and memos; organize digital files.
• Join meetings to capture notes, track action items, and provide timely updates.
• Assist with ad hoc personal tasks to support CEO focus.

Skills

English proficiency

Organization

Discretion

Proactive problem solver

EST availability

Tools

Google Workspace

Zoom

ClickUp

Slack

Job description

Job Title: Executive Assistant to the CEO (Remote) Location: Remote (Eastern Standard Time) Work Schedule: 10am to 6pm with flexibility needed for potentially earlier or later, depending on events and need. Compensation: $3 USD per hour

About Us Circle of Greatness is a high-performance brand committed to scaling impact, driving innovation, and delivering transformational services across business and lifestyle sectors. As our organization rapidly grows, we are seeking an agile, highly organized, and trustworthy Executive Assistant to support our CEO. This role is central to ensuring the CEO’s time, communications, and daily operations run smoothly and efficiently.

Key Responsibilities

Calendar & Scheduling Management

• Proactively manage the CEO’s complex calendar, prioritizing and scheduling meetings with internal teams, partners, and stakeholders.
• Anticipate scheduling conflicts and resolve them quickly to maintain a smooth workflow.
• Coordinate travel logistics, appointments, and important events.

Operational & Administrative Support

• Serve as a gatekeeper and liaison for the CEO—filtering communications, preparing agendas, and handling follow-ups.
• Track and manage daily, weekly, and monthly tasks, deadlines, and reminders.
• Assist in drafting, editing, and proofreading emails, documents, presentations, and memos.
• Organize and maintain digital files and project documentation.

Project Assistance & Communication

• Follow up on delegated tasks to ensure timely execution and accountability.
• Act as a communication bridge between the CEO and other departments or external contacts.
• Join meetings to take clear notes, track action items, and ensure timely updates.

Personal Task Support (As Needed)

• Support ad hoc personal tasks or errands that allow the CEO to remain focused on core priorities.
• Help maintain a seamless blend between professional and personal responsibilities when requested.

Requirements

• Exceptional English Communication Skills – Clear, concise verbal and written communication is a must.
• Highly Organized & Detail-Oriented – Able to juggle multiple tasks without missing details.
• Tech-Savvy & Adaptable – Proficient with Google Workspace, Zoom, ClickUp (or similar PM tools), Time Doctor, and communication platforms like Slack.
• Professional Discretion – Trustworthy with sensitive information and capable of handling confidential matters with integrity.
• Proactive Problem Solver – You anticipate needs and offer solutions without waiting to be asked.
• Availability During EST Hours – Must strictly adhere to the outlined work schedule and be responsive to urgent requests.

What We Offer

• The chance to work closely with a visionary CEO and gain exposure to high-impact business operations.
• A dynamic, remote work environment that values proactivity, innovation, and ownership.
• Long-term growth potential within a thriving and purpose-driven company.