Central Office Executive Administrative Assistant

Ralph C. Mahar Regional School District; Orange (MA); On-site; USD 65,907,000 - 82,834,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Retirement plans

Paid leave

Job summary

Ralph C. Mahar Regional School District in Orange, Massachusetts is seeking a highly organized Central Office Executive Administrative Assistant to support the Superintendent, School Committee, and Central Office team.

The role is a 38.75 hour-per-week position with flexibility to be structured as either a school-year or calendar-year role based on candidate availability. Strong organizational and technology skills are essential, including Google Workspace and/or Microsoft Office.

Qualifications

• Experience providing executive-level administrative support.
• Ability to prepare correspondence, agendas, and minutes.
• Strong organizational and time-management skills.
• Proficient with Google Workspace and Microsoft Office.
• Discretion and confidentiality required.

Responsibilities

• Provide administrative and scheduling support to the Superintendent and Central Office.
• Coordinate School Committee and subcommittee meetings, including agendas, postings, materials, and minutes.
• Process and maintain confidential CORI, fingerprinting, personnel, and other district records.
• Prepare correspondence, letters, reports, and district communications.
• Assist with employee onboarding, recognition, and other Central Office functions.
• Coordinate district events, retreats, Convocation, meetings, and special projects.
• Assist with district website development and maintenance.
• Manage general Central Office operations, including mail, office supplies, records requests, and postings.
• Perform additional administrative duties and special projects as assigned by the Superintendent or designee.

Skills

Organization

Time management

Communication

Multitasking

Confidentiality

Tools

Google Workspace

Microsoft Office

Job description

Central Office Executive Administrative Assistant

Ralph C. Mahar Regional School District Ralph C. Mahar Regional SD - Orange, Massachusetts Open in Google Maps

Job Details

Job ID: 5888801

Application Deadline: Posted until filled

Posted: Aug 17, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Central Office Executive Administrative Assistant

The Ralph C. Mahar Regional School District is seeking a highly organized, professional, and detail-oriented Central Office Executive Administrative Assistant to provide administrative support to the Superintendent, School Committee, and Central Office team.

This is a 38.75 hour-per-week position, with flexibility to be structured as either a school-year or calendar-year position based on the selected candidate’s interest and availability.

Primary Responsibilities

• Providing administrative and scheduling support to the Superintendent and Central Office.
• Coordinating School Committee and subcommittee meetings, including agendas, postings, meeting materials, and minutes.
• Processing and maintaining confidential CORI, fingerprinting, personnel, and other district records.
• Preparing correspondence, letters, reports, and district communications.
• Assisting with employee onboarding, recognition, and other Central Office functions.
• Coordinating district events, retreats, Convocation, meetings, and special projects.
• Assisting with district website development and maintenance.
• Managing general Central Office operations, including mail, office supplies, work permits, records requests, required postings, and other administrative functions.
• Performing additional administrative duties and special projects as assigned by the Superintendent or designee.

Qualifications

• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and the ability to manage multiple priorities and deadlines.
• Strong computer and technology skills, including proficiency with Google Workspace and/or Microsoft Office.
• The ability to prepare professional correspondence, agendas, and meeting minutes.
• Professionalism, discretion, and the ability to maintain strict confidentiality.
• The ability to work independently while collaborating effectively with administrators, School Committee members, staff, and the public.
• Administrative or executive assistant experience preferred.
• School district, municipal, or other public-sector experience preferred.
• Familiarity with Massachusetts public meeting requirements and school district operations preferred.
• Knowledge and experience utilizing AI tools preferred.
• Occasional attendance at evening School Committee and subcommittee meetings is required.

Salary: $23.02–$28.91 per hour, based on experience

Position Type: Full-time

Job Categories: Support Staff > Administrative Assistant

Welcome to Ralph C. Mahar Regional SD

Serving the towns of Orange, Petersham, Wendell, and New Salem, Massachusetts. Ralph C. Mahar Regional High School has been ranked as one of America's Best High School, according to the U.S. News & World Report. According to the data released by the Massachusetts Board of Education in regard to student dropout, Ralph C. Mahar Regional High School?s student dropout rate has decreased to 0.6% which is a historical improvement from 7.1% since 2002.With an excellent administrative team, school committee, faculty, parents, and students and with their willingness to adhere to our strategic plan, we have both the inspiration and the opportunity to renew our commitment to the education of our children. Together, we will continue building a better Mahar. Our strategic goals continue to engage all students in challenging programs that will meet their individual needs, create and sustain an atmosphere of mutual respect and cooperation within the entire school community, develop and nurture dynamic partnerships with the greater community, and to build organizational structures which support effective teaching and learning at all developmental levels while maintaining fiscal responsibility.

The Ralph C. Mahar Regional School District offers a wide array of benefits available to full-time employees which include 75% Employer paid health insurance. We also offer dental insurance, life insurance, flexible spending plans (Health Care and Dependent Care), eye insurance, retirement plans and supplemental insurances for additional life insurance, short and long-term disability, cancer and accidental policies, etc. We offer sick/personal days and vacation days for those that are year round (as per contracts).

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Michele Tontodonato , Director of Finance & Operations
• P.O. Box 680
• 507 South Main Street
• Orange, Massachusetts 01364
• Phone: [phone]
• Email: [e-mail]