Executive Assistant

TrulyHired; Boston (MA); On-site; USD 47,626 - 83,136; Full time

Job summary

TrulyHired is seeking an Executive Assistant to support Codman Academy Charter Public School from July 2026 to June 2027. This role involves overseeing administrative functions, maintaining a professional front office, and assisting with student welfare and communication with families.

Qualified candidates should possess an Associate's Degree and relevant experience, demonstrating strong organizational skills and professionalism in a school environment.

Qualifications

• Excellent communication skills for interacting with parents and community.
• Strong organizational skills to manage clerical duties and office efficiency.
• Ability to maintain professionalism and handle confidential information.

Responsibilities

• Ensure cleanliness of office and maintain communication flows.
• Assist with student transportation and maintain attendance records.
• Provide administrative support to school leadership and handle student welfare.

Skills

Communication

Organization

Administrative support

First aid

Education

Associate's Degree

Bachelor's Degree

Job description

Job Description

Executive Assistant, 8‑12

Supervisor: Principal

Start Date/Hours: July 1, 2026 - June 30, 2027.

Schedule: School Hours. Hiring Manager will discuss specific arrival and departure times.

Pay Scale: Codman Academy Charter Public School utilizes a pay scale based on education and years of direct experience. An Associate’s Degree with 1 year experience starts at $47,626, with a Master’s Degree and 13 years of direct experience starting at $83,136 annually.

Description: The Executive Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and record keeping as well as implementation of policies and procedures related to the operations of the school. The Executive Assistant is an important link in the public relations and communication processes with parents and the community. As the face of the school, the Executive Assistant maintains a professional front office, including fielding and directing incoming phone calls to appropriate staff members in a timely, professional manner, filing, copying, and faxing sensitive information.

• Ensure the main office, lobby, and family room are kept clean and binders and bulletin boards are kept up to date.
• Replenish instructional & office supplies.
• Supervise all mailings to families.
• Prepare purchase orders and requisition forms as needed.
• Serve as point of sale for lunch duty.
• Assist with student MBTA transportation: order, re‑order and deactivate as needed.
• Create, process, and distribute student and personnel documentation.
• Serve as school attendance coordinator; enter daily attendance in PowerSchool; activate automatic alerts to homes for tardy and absent students.
• Oversee student sign‑in and documentation for late arrivals and early dismissals.
• Serve as school registrar; support enrollment and student records; process student transfers, requests for transcripts/records.
• Assist with maintaining and upholding building safety systems in case of fire, lockdown, or other emergencies.
• Provide general administrative support to the Operations Manager, Head of School, Principal.
• Student medical & welfare duties: inform the school nurse and parent of emergencies with student, administer first aid when necessary, assisting with minor injuries and sickness.
• Other duties as assigned.