Administrator, Office

simon; Woodbridge (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

Simon in Potomac Mills seeks an Office Manager to support the center management office. The role requires prioritizing tasks, handling AP/AR, leasing administration in Salesforce, and payroll processing in Workday. Strong organizational and supervisory skills are essential.

The candidate will manage fleet and service agreements, maintain documents, and assist with hiring and staff development while supporting marketing events and office operations.

Qualifications

• High school diploma or equivalent; some college preferred.
• 3-5 years administrative office experience in a fast-paced environment.
• Supervisory and coaching skills with delegation ability.
• Knowledge of administrative procedures and customer service practices.
• Aptitude for understanding financial reports and extracting information.
• Accounts Payable/Receivable with Yardi background.
• Proficiency in Microsoft Office, Salesforce, and web-based input software.
• Strong communication and organizational skills with attention to detail.

Responsibilities

• Provide administrative support to center management staff, prioritizing tasks.
• Manage Accounts Payable/Receivable, procurement card, and petty cash; assist budgeting.
• Coordinate leasing program; administer lease agreements in Salesforce; process rent/documents.
• Oversee Fleet Management: PIN maintenance, reconciliations, vehicle maintenance forms.
• Create and maintain documents for service agreements; track DocuSign and insurance docs.
• Handle general office duties: ordering supplies, drafting documents and reports.
• Support marketing events, promotions, sponsorships, and collateral management.
• Assist with hiring/training of Administrative Assistant/Receptionist; participate in evaluations.
• Process weekly payroll for in-house hourly employees; prep new hire documents in Workday.

Skills

Administrative experience

Supervisory experience

Time management

Customer service

Communication skills

Multitasking

Education

High school diploma or equivalent

Some college or professional school preferred

Tools

Yardi

Salesforce

Microsoft Office

Workday

Job description

Job Location: Potomac Mills

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.

Principal Responsibilities:

• Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner
• Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center
• Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents
• Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms
• Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents
• Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures
• If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales
• If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation
• If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent. Some college or professional school preferred
• 3-5 years of administrative office experience (office management preferred) in a fast-paced environment
• Supervisory and coaching skills with the ability to delegate tasks
• Knowledge of administrative procedures, customer service principles and practices
• Aptitude for understanding financial reports and extracting information
• Accounts Payable and Receivable background using systems such as Yardi
• Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software
• Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers
• Effective verbal and written communication
• Strong organizational and interpersonal skills with attention to detail
• Ability to prioritize, coordinate, multi-task and demonstrative initiative