CCLC Project Manager/Programs Administrator

Bloomfield School District; Bloomfield (IN); On-site; USD 60,000 - 85,000; Full time

Job summary

Bloomfield School District is seeking an organized administrator to oversee 21st CCLC, CHIRPS Childcare, and Pre-K programs. You will manage daily operations, staff, and parent communications while ensuring grant compliance and reporting. This is a grant-funded role through June 30, 2029.

You will lead project management across after-school and childcare initiatives, coordinate spaces, and supervise staff to deliver high-quality educational services for students and families in the district.

Qualifications

• Experience in educational leadership, program coordination, childcare administration, or a related field preferred.
• Strong organizational, communication, leadership, and problem-solving skills.
• Ability to supervise staff, coordinate multiple programs, and manage competing priorities.
• Experience with budgeting, billing, attendance tracking, and program reporting preferred.

Responsibilities

• Oversee and manage 21st CCLC grant, including program implementation, compliance, documentation, and reporting requirements.
• Coordinate before- and after-school childcare and tutoring programs for elementary and middle school students.
• Recruit, schedule, and coordinate teachers and support staff for before- and after-school care and tutoring.
• Maintain regular communication with parents about schedules, enrollment, services, and participation.
• Collaborate with transportation to coordinate needs for after-school participants.
• Coordinate spaces and facilities for programming at elementary and middle school levels.
• Maintain accurate attendance records and complete required data collection and reporting.
• Monitor program effectiveness and ensure grant activities meet goals and requirements.
• Coordinate with district administration, teachers, and staff for successful operations.
• Administrative oversight for CHIRPS Childcare operations and communications.
• Oversee staffing, scheduling, and substitute coverage to ensure supervision and continuity.
• Address parent questions regarding childcare billing, payments, and accounts.
• Lead implementation of developmentally appropriate curriculum and activities.
• Ensure compliance with licensing, safety procedures, and district policies.
• Coordinate Pre-K program administration and transition to full-day Pre-K.
• Communicate program changes and enrollment information to families and community.
• Oversee Pre-K staff hiring, supervision, scheduling, and evaluation.

Skills

Educational leadership

Program coordination

Childcare administration

Leadership

Communication

Problem-solving

Staff supervision

Budgeting

Billing

Attendance tracking

Program reporting

Education

Administrative license (preferred)

Job description

Position Overview:

Bloomfield School District is seeking a highly organized, motivated, and dedicated individual to oversee the district's 21st Century Community Learning Centers (21st CCLC) program, CHIRPS Childcare, and Pre‑K program. This position is responsible for coordinating daily operations, managing staff, maintaining effective communication with families, overseeing program implementation, and ensuring compliance with applicable state regulations and grant requirements. The ideal candidate will demonstrate strong leadership, communication, and organizational skills, with a commitment to providing high‑quality educational and childcare opportunities for students and families throughout the district. This is a grant funded position that will be active until June 30, 2029.

Responsibilities:

21st Century Community Learning Centers (21st CCLC) Project Management:

• Oversee and manage all aspects of the 21st CCLC grant, including program implementation, compliance, documentation, and reporting requirements.


• Coordinate and oversee before- and after-school childcare and tutoring programs for elementary and middle school students.


• Recruit, schedule, and coordinate teachers and support staff to provide before- and after-school care and tutoring services.


• Maintain regular communication with parents and families regarding program schedules, enrollment, services, and student participation.


• Collaborate with district transportation personnel to coordinate transportation needs for students participating in after-school care and tutoring.


• Coordinate and schedule appropriate spaces and facilities for before- and after-school programming at both the elementary and middle school levels.


• Maintain accurate student attendance records and complete all required data collection, documentation, and reporting for the 21st CCLC program.


• Monitor program effectiveness and ensure grant activities align with established goals and requirements.


• Coordinate with district administration, teachers, and staff to ensure successful program operations.

CHIRPS Childcare Administration:

• Provide administrative oversight and leadership for the daily operations of CHIRPS Childcare.


• Maintain consistent communication with parents and families regarding childcare services, schedules, policies, and program concerns.


• Oversee staffing needs, employee scheduling, and substitute coverage to ensure appropriate supervision and continuity of care.


• Provide direct childcare supervision and coverage when a substitute or other qualified staff member is unavailable.


• Address parent questions and concerns related to childcare billing, payments, and account information.


• Oversee the implementation of developmentally appropriate curriculum and educational activities.


• Support childcare staff in maintaining a safe, nurturing, and engaging environment for children.


• Monitor program operations to ensure compliance with applicable licensing requirements, safety procedures, and district policies.

Pre‑K Program Administration:

• Provide administrative oversight and leadership for the district's Pre‑K program.


• Lead and coordinate the transition to a full‑day Pre‑K program, including necessary state processes, documentation, and implementation requirements.


• Communicate program changes, enrollment information, and expectations to parents, families, and the community.


• Coordinate the hiring, supervision, scheduling, and evaluation of Pre‑K staff in accordance with district procedures.


• Oversee Pre‑K billing processes and assist families with questions or concerns regarding tuition and payments.


• Oversee the implementation of developmentally appropriate curriculum and instructional practices.


• Collaborate with district administration and staff to ensure a successful transition to full‑day Pre‑K.


• Ensure program operations align with applicable state requirements, district policies, and early childhood education standards.

Southern Indiana Learning Academy (SILA) Administration

• Serve as the primary point of contact for all questions, concerns, communications, and matters relating to Southern Indiana Learning Academy (SILA).


• Address and resolve questions or concerns related to SILA operations, student participation, scheduling, and program services.


• Assist with student enrollment, placement, attendance monitoring, and recordkeeping in accordance with district policies and applicable requirements.


• Attend monthly virtual DLAC meeting


• Ensure SILA continues to meet legal requirements and changes that may come

Additional Responsibilities:

• Maintain effective communication and positive working relationships with district administration, employees, students, parents, and community partners.


• Assist with program planning, problem‑solving, and continuous improvement initiatives.


• Maintain accurate records and ensure timely completion of required documentation.


• Grant Management


• Perform other duties as assigned.

Qualifications:

• Administrative License Preferred


• Experience in educational leadership, program coordination, childcare administration, or a related field preferred.


• Knowledge of early childhood education, before- and after-school programming, and grant management preferred.


• Strong organizational, communication, leadership, and problem‑solving skills.


• Ability to effectively supervise staff, coordinate multiple programs, and manage competing priorities.


• Experience with budgeting, billing, attendance tracking, and program reporting preferred.


• Ability to build positive relationships with students, families, staff, and community partners.


• Commitment to providing safe, supportive, and high‑quality educational opportunities for all students.


• Ability to meet applicable state and district employment requirements.

Bloomfield School District

501 West Spring Street

Bloomfield, IN 47424

Phone: [phone]

Email: [e-mail]