Sales & Catering Admin: Lead Event Support & Coordination

Westmont Group; Omaha (NE); On-site; USD 23,000 - 30,000; Full time

Job summary

DoubleTree by Hilton Downtown Omaha is seeking a Sales & Catering Admin to provide comprehensive administrative support for Sales and Catering while ensuring the smooth execution of events. You will maintain files, answer calls, and coordinate with the sales team to maximize client satisfaction.

The role includes producing marketing materials with Canva, distributing BEOs, and generating daily/weekly sales reports. Flexibility with shifts including weekends/holidays is required.

Qualifications

• Two year’s administrative experience or equivalent education/experience.
• Fluent read, write and speak English.
• Proficient with spreadsheets, word processing and email.
• Ability to meet deadlines and manage multiple priorities.
• Basic knowledge of business contracts and professional communication.

Responsibilities

• Provide general administrative support to Sales & Catering teams.
• Maintain accurate files and trace systems for the hotel.
• Prepare and distribute mail and marketing materials (Canva).
• Distribute group resumes/BEOs and client communications.
• Answer calls, identify client needs, and forward to sales team.
• Maintain office supplies and sales collateral within budget.
• Complete daily/weekly sales reports for the team.
• Assist NSA duties when required and outlined by management.

Skills

English fluency

Communication skills

Computer skills

Tools

Delphi system

Job description

DoubleTree by Hilton Downtown Omaha is seeking a Sales & Catering Admin to provide comprehensive administrative support for Sales and Catering while ensuring the smooth execution of events. You will maintain files, answer calls, and coordinate with the sales team to maximize client satisfaction.

The role includes producing marketing materials with Canva, distributing BEOs, and generating daily/weekly sales reports. Flexibility with shifts including weekends/holidays is required.