Catering Events Lead: Sales, Planning & On-Site Execution

Intentional Hospitality Catering; Phoenix (AZ); On-site; USD 50,000 - 65,000; Full time

Job summary

Intentional Hospitality Catering in Phoenix, AZ is seeking a Catering Event Coordinator to own the entire event journey from the initial inquiry to final walkthrough. You will report to the Director of Operations and guide pre-planning, on-site execution, and post-event follow-up.

You will manage venue walkthroughs, staffing, and vendors, while coordinating menus and rental needs to ensure seamless guest experiences.

Qualifications

• 3+ years of service experience in a restaurant or high-end catering setting.
• 2+ years in captaining, restaurant management, or catering management.
• Able to work 8+ hour shifts, on your feet, and lift up to 50 lbs.
• Food Handler's Card and Title 4 Liquor certification (or ability to obtain).

Responsibilities

• Own event pre-planning — venue walkthroughs, staffing, and vendor coordination.
• Manage the sales cycle for new inquiries, including discovery calls and contracts.
• Build and finalize Event Orders in TripleSeat with accurate details for clients and staff.
• Lead on-site alongside Captains and Chefs from setup through close-out.
• Coordinate menus, bar packages, and vendor/rental needs tailored to each client.
• Follow up with clients post-event and reconcile final invoices.

Skills

Customer service

Organizational skills

Clear communication

Relationship building

Tools

TripleSeat

Job description

Intentional Hospitality Catering in Phoenix, AZ is seeking a Catering Event Coordinator to own the entire event journey from the initial inquiry to final walkthrough. You will report to the Director of Operations and guide pre-planning, on-site execution, and post-event follow-up.

You will manage venue walkthroughs, staffing, and vendors, while coordinating menus and rental needs to ensure seamless guest experiences.