Employee-Owned Catering Event Coordinator

M Culinary Concepts; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) match

Daily grab-and-go lunches

Job summary

M Culinary Concepts, an award-winning, employee-owned catering company based in Phoenix, AZ, seeks a Special Event Coordinator to drive signage, menu design, and event logistics across the Southwest.

The role involves high-profile events such as WM Phoenix Open, collaborative work with culinary and operations teams, and hands-on on-site support. Travel and long event hours are expected, with a focus on organization and proactive communication.

Qualifications

• Experience in food/beverage, catering, or hospitality industry.
• Proficiency with MS Office and SharePoint.
• Familiarity with Canva, Caterease, can be a plus (Prismm helps).
• Excellent organizational and written/verbal communication skills.
• Ability to handle multiple priorities with urgency and teamwork.
• Willingness to travel out of state and work long hours during events.

Responsibilities

• Prepare and manage event signage following standards and templates.
• Design menus and venue signage in Canva or Publisher for client-facing and back-of-house use.
• Organize and package signage, frames, and hardware by venue/day; manage post-event cleanup.
• Collaborate with culinary and operations teams for accurate signage across locations.
• Maintain event documentation in SharePoint, including daily BEO updates.
• Create bulk PDF files for print with precise formatting and organization.
• Communicate event materials to internal teams timely and accurately.
• Create and assemble Special Event binders with covers, indexes, and contact sheets.
• Coordinate printing/organization of over 80 binders annually; post-event restock.
• Support office supplies and logistics; manage travel, housing, and meetings.
• Assist with post-event invoicing and reconciliations.
• Print and post licenses/permits for each venue (health, liquor, etc.).
• On-site: serve as primary point of contact for signage updates and client coordination.
• Support day-of execution and troubleshooting for client events.
• Communicate with clients about event details, menus, and logistics.
• Independently manage assigned events under Associate Director guidance.

Skills

Organizational skills

Communication skills

Problem-solving

Teamwork

Tools

Microsoft Office Suite

SharePoint

Canva

Caterease

Prismm

Publisher

Excel

Word

Outlook

Job description

M Culinary Concepts, an award-winning, employee-owned catering company based in Phoenix, AZ, seeks a Special Event Coordinator to drive signage, menu design, and event logistics across the Southwest.

The role involves high-profile events such as WM Phoenix Open, collaborative work with culinary and operations teams, and hands-on on-site support. Travel and long event hours are expected, with a focus on organization and proactive communication.