Catering Event Operations Coordinator

Great Performances; Northern, New York (KY, NY); Hybrid; USD 34,000 - 48,000; Full time

Benefits offered by this job

Vacation time

Paid time off

Sick leave

401(k)

Medical insurance

Dental insurance

Vision insurance

Transit benefits

FSA (Flexible Spending Account)

Job summary

Great Performances seeks an organized Operation Administrator for Catered Events in Bronx, NY. You will support Event Producers with coordinating details, contracts, menus, staffing, and logistics to deliver memorable, full-service catered events.

The role requires 1–2 years in hospitality or events, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced environment. Join a collaborative team driving flawless event execution.

Qualifications

• 1–2 years in hospitality, catering, events or planning.
• Organized, self-motivated, able to handle multiple priorities.
• Professional, collaborative, diverse teamwork.
• Attention to detail, problem solving, customer service.
• Basic food/menu knowledge; assist with menus and proposals.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Comfort with catering management systems and shared drives.
• Graphic design is a plus.

Responsibilities

• Attend weekly/bi-weekly team meetings with the ED and EP.
• Provide updates on tasks, event details, and outstanding items.
• Maintain menus and event information in the catering system.
• Assist EPs with proposals including menus, beverages, staffing, rentals.
• Prepare initial service packs for disposables, beverages and more.
• Coordinate events to meet readiness standards with EPs.
• Track action items from operations meetings.
• Review staffing and rental orders for accuracy.
• Place vendor orders including kosher/halal meals and specialty items.
• Coordinate items with Warehouse and Packing teams.
• Coordinate walkie-talkie orders, delivery, packing, and returns.
• Handle food rescue reservations for applicable events.
• Obtain liquor permits and COIs per policy.
• Process purchase orders as needed.
• Ensure tasting rentals are delivered and set up.

Skills

Multitasking

Organizational skills

Communication

Microsoft Office

Catering management systems

Graphic design (plus)

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Great Performances seeks an organized Operation Administrator for Catered Events in Bronx, NY. You will support Event Producers with coordinating details, contracts, menus, staffing, and logistics to deliver memorable, full-service catered events.

The role requires 1–2 years in hospitality or events, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced environment. Join a collaborative team driving flawless event execution.