Catering Coordinator — Events & Client Experience

Restaurant Associates; New York (NY); On-site; USD 43,000 - 44,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits: Critical Illness /

Job summary

Restaurant Associates seeks a Catering Coordinator to support planning and execution of high-quality catering events in New York. You will provide day-to-day administrative and operational support, ensuring accurate event details and timely client communications in a fast-paced environment.

The ideal candidate is highly organized with hospitality instincts, able to manage multiple priorities, and collaborate with culinary, operations, and client teams to deliver exceptional guest experiences.

Qualifications

• Bachelor's degree preferred; equivalent professional experience will be considered.
• Minimum of 2 years of experience in food service, catering, hospitality, or event operations; supervisory experience preferred.
• Experience supporting catering events, banquet operations, or high-volume hospitality environments strongly preferred.
• Proficiency with G-Suite/Google Workspace and other business applications.
• Experience with hospitality or event management platforms such as Reserve, Cvent, Salesforce, CaterTrax, Momentus, or similar systems preferred.
• Excellent written and verbal communication skills with the ability to interact effectively with clients, managers, associates, vendors, and other partners.

Responsibilities

• Prepare, maintain, confirm, and distribute accurate BEOs, event packets, run sheets, and related event documents.
• Coordinate BEO updates and revisions, ensuring changes are communicated promptly to clients, culinary, operations, and other key partners.
• Coordinate inbound catering leads and assign them to the appropriate Catering Manager.
• Support client invoicing, payment verification, and follow-up on outstanding or unconfirmed payment information.
• Attend client meetings, site visits, and planning meetings as needed.
• Partner with Catering Managers, culinary, operations, clients, vendors, and staffing partners to identify and resolve issues and ensure seamless event execution.

Skills

G-Suite proficiency

Catering operations

Communication skills

Organizational skills

Collaboration

Hospitality mindset

Education

Bachelor's degree preferred

Tools

Reserve

Cvent

Salesforce

CaterTrax

Momentus

Job description

Restaurant Associates seeks a Catering Coordinator to support planning and execution of high-quality catering events in New York. You will provide day-to-day administrative and operational support, ensuring accurate event details and timely client communications in a fast-paced environment.

The ideal candidate is highly organized with hospitality instincts, able to manage multiple priorities, and collaborate with culinary, operations, and client teams to deliver exceptional guest experiences.