Catering Admin Specialist - Elevate Events & Client Care

Heritage Hotels & Resorts Corporate Office; Albuquerque (NM); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) match

Employee discounts across Heritage

Complimentary meals during shifts

Free employee parking

Career growth across locations

New Mexico pride culture

Job summary

Heritage Hotels & Resorts is seeking a Catering Administrative Assistant to provide organizational support for catering and events. You will assist the Catering Sales Manager with client communication, scheduling, documentation, and coordination from inquiry to event execution.

You will manage calendars, prepare proposals and contracts, and maintain accurate event records while collaborating with culinary, banquet, and operations teams.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, hospitality, catering, event or sales support preferred.
• Strong organizational and communication skills with attention to detail.
• Ability to manage multiple priorities in a fast-paced hospitality environment.
• Strong computer skills and ability to learn catering, sales and event management systems.
• Ability to work independently while collaborating with clients and internal teams.

Responsibilities

• Manage catering calendars, client appointments, site tours and deadlines.
• Coordinate client meetings, tastings and event planning appointments.
• Gather initial information from inquiries and support timely follow-up.
• Prepare and distribute proposals, contracts, menus and event docs.
• Maintain client, event and sales records in systems.
• Track contracts, deposits, payments and documentation deadlines.
• Coordinate event details including menus, guest counts, timelines, layouts and special requests.
• Distribute event information and coordinate with culinary, banquet, operations and internal teams.
• Provide general administrative support including reports, correspondence, data entry and filing.

Skills

Organization

Time management

Communication

Attention to detail

Computer skills

Multitasking

Independence

Education

High school diploma

Tools

Catering management systems

Job description

Heritage Hotels & Resorts is seeking a Catering Administrative Assistant to provide organizational support for catering and events. You will assist the Catering Sales Manager with client communication, scheduling, documentation, and coordination from inquiry to event execution.

You will manage calendars, prepare proposals and contracts, and maintain accurate event records while collaborating with culinary, banquet, and operations teams.