Catering Admin Coordinator – Scheduling & Support

Aramark; Tempe (AZ); On-site; USD 21,000 - 30,000; Full time

Job summary

Aramark in Tempe, AZ is seeking an Administrative Support Worker to provide essential clerical assistance, handle phones, filing, scheduling, and communications with clients and customers. The role requires strong Excel/Word/PowerPoint skills and a professional demeanor for a fast-paced environment.

The position involves organizing training, managing meetings, maintaining vendor records, and producing monthly reports while supporting safety and audit tasks across the unit.

Qualifications

• Must have customer service experience.
• Strong professional etiquette.
• Strong digital literacy (Excel, Word, PowerPoint).
• Strong problem solving, analytical and interpersonal skills.

Responsibilities

• Provide administrative support and advice to the Unit and offices
• Be responsible for managing all filing systems and implementing any approved necessary structure revisions as required.
• Be responsible for producing the Business Units monthly report
• Organise / Manage training courses
• Site wide emails
• Minute taker (when required)
• Schedule meetings / book rooms / organise food as required
• Manage all access request forms
• Inductions - Collate data base on contracts we use in terms of training hippo/ccs inductions and schedule as required.
• Keep approved vendors list up to date with insurance details etc.
• File supplier dockets and chase Supplier Dockets if required.
• Back up to complete timesheets
• Admin help in cleaning schedules, plant room schedules, setting up excel sheets
• Audit support
• Any safety admin toolbox / data sheets update
• Uniform / Tools ordering

Skills

Customer service

Professional etiquette

MS Office

Analytical skills

Interpersonal skills

Tools

Excel

Word

PowerPoint

Job description

Aramark in Tempe, AZ is seeking an Administrative Support Worker to provide essential clerical assistance, handle phones, filing, scheduling, and communications with clients and customers. The role requires strong Excel/Word/PowerPoint skills and a professional demeanor for a fast-paced environment.

The position involves organizing training, managing meetings, maintaining vendor records, and producing monthly reports while supporting safety and audit tasks across the unit.