Catalog and Curriculum Specialist

Cooperative Education; Fairfax (VA); Hybrid; USD 55,000 - 70,000; Full time

Job summary

George Mason University in Fairfax, VA seeks a Catalog and Curriculum Specialist to manage course and program inventories and participate in the annual university catalog publication. You will apply curricular policies to oversee the approval process and deliver excellent partner service.

This role involves collaboration with multiple offices, maintaining documentation, and training end users on proposals and publication timelines within a hybrid work arrangement.

Qualifications

• Experience providing customer service.
• Experience handling multiple priorities in a busy workplace.
• Experience with various electronic applications.
• Experience applying rules and regulations.
• Strong customer service, attention to detail, communication, organization, analytical and editing/proofreading skills.
• Demonstrated critical thinking to solve complex problems.
• Ability to interpret policies, resolve discrepancies, manage deadlines, and analyze reports.
• Ability to work independently with accuracy and sound judgement.

Responsibilities

• Monitors curriculum approval process in CourseLeaf and processes course and program inventory requests.
• Runs data quality reports and performs data clean-up as needed.
• Assists with academic coding in Banner as assigned by supervisor.
• Communicates potential issues to academic units and Assistant Registrar.
• Collaborates with Degree Audit team to support curricular updates.
• Meets deadlines and communicates clearly with stakeholders.
• Maintains curriculum training materials and process documentation.
• Provides end-user training on proposals, formatting, and reporting resources.
• Offers ongoing support to end users.
• Conducts testing for CourseLeaf updates and patches; maintains test plans.

Skills

Customer service

Multitasking

Electronic applications

Rules and regulations

Communication

Analytical thinking

Editing/proofreading

Independent work

Problem solving

Education

Associate’s degree in related field

Registrar’s office experience

Copy editing experience

Curriculum management tools experience

Microsoft Office proficiency

Tools

CourseLeaf CIM

CourseLeaf CAT

Banner

Microsoft Office

Job description

Department: Division of Enrollment Management

Classification: Education Support Spec 2

Job Category:Classified Staff

Job Type:Full-Time

Work Schedule:Full-time (1.0 FTE, 40 hrs/wk)

Location: Fairfax, VA

Workplace Type:Hybrid Eligible

Sponsorship Eligibility:Not eligible for visa sponsorship

Pay Band:03

Salary:Salary commensurate with education and experience

Criminal Background Check:Yes

About the Department

The Division for Enrollment Management, as part of the Office of the Provost at George Mason University, supports student recruitment, retention, and success. We develop and implement strategic enrollment management plans, create and facilitate processes, and inform policies that guide students through their academic journey from recruitment to post-matriculation. Driven by a commitment to transparent, data-informed decision-making, the Division advances institutional enrollment goals through collaboration, innovation, and a student-centered approach.

About the Position

The Catalog and Curriculum Specialist is responsible for course and program inventory maintenance and participation in the annual publication process of the University Catalog. The position is expected to leverage extensive breadth and depth of knowledge of George Mason University curricular policies and procedures to manage the curriculum approval process and provide outstanding customer service to our university partners.

Responsibilities

• Monitors the curriculum approval process in CourseLeaf and processes course and program inventory requests;
• Runs regular curriculum-related data quality reports and independently conducts data clean-up efforts as needed;
• Assists with academic coding in Banner as assigned by the supervisor;
• Communicates potential issues related to the course and program proposals to academic units and the Assistant Registrar as needed;
• Engages in cross-functional collaboration with the Degree Audit team to provide support with the curricular update process;
• Performs these curriculum responsibilities in a timely manner, communicates with constituents clearly and professionally, and operates independently;
• Participates in the annual catalog review and publication process by adhering to established deadlines for page review and assisting the Assistant Registrar with publication and post-publication steps as assigned;
• Leverages knowledge of complex policies, requirements, page structure, and standard formatting for the publication to assist partners with questions and concerns regarding the publication timeline, process, and/or specific edits;
• Develops and maintains curriculum training materials and process documentation, including, but not limited to, document-based manuals, presentations, training videos, and web page content;
• Conducts end user training on submitting proposals, formatting standards, and reporting resources;
• Provides ongoing support to end users;
• Conducts testing for CourseLeaf updates and software patches; and
• Maintains test plans and completes testing with appropriate documentation.

Required Qualifications

• Experience providing customer service;
• Experience handling multiple priorities in a busy workplace;
• Experience with various electronic applications;
• Experience with the application of rules and regulations;
• Strong customer service skills, attention to detail, communication, organization, analytical, and editing/proofreading skills;
• Demonstrated critical thinking to solve complex problems;
• Demonstrated ability to interpret policies, identify and resolve discrepancies, manage competing deadlines, and analyze reports; and
• Ability to work independently with accuracy and sound judgement.

Preferred Qualifications

• Associate’s degree in related field;
• Registrar’s office experience;
• Experience as a copy editor;
• Experience with a curriculum management system and academic catalog production tool, particularly CourseLeaf CIM and CAT;
• Experience with Banner or comparable student information system;
• Microsoft Office proficiency; and
• Demonstrated knowledge of curriculum, catalog, degree audit or comparable higher education processes.

Posting Open Date: August 28, 2026

Open Until Filled:Yes