Casting & Talent Executive Assistant

The Walt Disney Company (France); Burbank (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

The Walt Disney Company is seeking an experienced Executive Assistant to support the Senior Vice President of Casting in Burbank. You will manage complex calendars, organize travel arrangements, coordinate meetings, and prepare documents for internal and external stakeholders.

You will also handle confidential information, support talent outreach initiatives, and maintain databases and filing systems while collaborating with cross-functional teams in a fast-paced environment.

Qualifications

• Minimum 1+ years supporting an executive in an administrative capacity (Casting/Agency/Network)
• Experience organizing large data and filing systems
• Excellent verbal and written communication including telephone etiquette
• Proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook)
• Ability to manage multiple projects and work under pressure

Responsibilities

• Maintain and organize calendar scheduling, phones, and travel for SVP
• Prepare and schedule internal/external meetings and presentations
• Create and maintain lists, memos, talent reels, and events for SVP
• Assist with audio/visual needs for casting
• Update casting information with the team in a timely manner
• Submit and track expense reports and purchasing requests
• Assist in talent outreach initiatives including actor workshops and searches
• Provide support to executives and department as needed
• Develop and maintain databases, mailing lists, and filing systems
• Maintain confidentiality of all matters and documents
• Edit and upload actor materials using iMovie, Adobe Premiere, Final Cut Pro, QuickTime
• Show passion for casting and an interest in talent

Skills

Executive support

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Microsoft Office

Education

Bachelor's degree or equivalent experience

Tools

iMovie

Adobe Premiere

Final Cut Pro

Concur

SAP

Job description

The Walt Disney Company is seeking an experienced Executive Assistant to support the Senior Vice President of Casting in Burbank. You will manage complex calendars, organize travel arrangements, coordinate meetings, and prepare documents for internal and external stakeholders.

You will also handle confidential information, support talent outreach initiatives, and maintain databases and filing systems while collaborating with cross-functional teams in a fast-paced environment.