Cash Posting Specialist

Vaco; Johns Creek (GA); On-site; USD 42,000 - 62,000; Full time

Job summary

Vaco is partnering with a growing organization to hire a Cash Applications Specialist responsible for applying customer payments, researching discrepancies, and supporting accounts receivable operations. You will work with internal teams and external customers to ensure timely payment processing and accurate reconciliation.

The role requires attention to detail, experience with multiple payment channels, and the ability to communicate across departments to resolve issues.

Qualifications

• High school diploma or equivalent; associate/bachelor preferred.
• 1+ years in cash applications, accounts receivable, or related accounting function.
• Experience processing ACH, checks, credit card, and wire transfer payments.
• Proficiency with Microsoft Excel and Microsoft Office applications.
• Experience with JD Edwards or a similar ERP system.
• Strong attention to detail and data entry accuracy.
• Excellent communication and interpersonal skills across departments.
• Ability to manage priorities and meet deadlines in a fast-paced environment.
• Strong analytical, troubleshooting, and problem-solving skills.
• Dependable, accountable, and team-oriented approach to work.

Responsibilities

• Accurately post incoming payments from ACH, checks, credit cards, deposits, and wires.
• Apply payments to customer accounts and invoices promptly.
• Communicate with internal departments and external customers on payment activity.
• Research and resolve unapplied cash, short payments, overpayments, and discrepancies.
• Maintain detailed records of payment transactions and account activity.
• Process live checks through a virtual lockbox platform.
• Distribute payment variance notifications to stakeholders.
• Assist with reconciliations and cash application reporting as needed.
• Collaborate with team to meet goals and service expectations.

Skills

Excel

Accounts Receivable

Data Entry

Communication

Education

High school diploma

Associate/Bachelor degree preferred

Tools

JD Edwards

Showcase reporting tools

Job description

Vaco has partnered with a growing organization to identify a Cash Applications Specialist who will be responsible for accurately applying customer payments, researching payment discrepancies, and supporting accounts receivable operations. This individual will work closely with internal teams and external customers to ensure timely payment processing and account reconciliation while maintaining a high level of accuracy and attention to detail.

Responsibilities

• Accurately post incoming payments from multiple channels including ACH, checks, credit cards, commercial deposits, and wire transfers
• Apply payments to the appropriate customer accounts and invoices in a timely manner
• Communicate with internal departments and external customers regarding payment application and account activity
• Research and resolve unapplied cash, short payments, overpayments, chargebacks, and other payment discrepancies
• Maintain detailed and organized records of payment transactions and account activity
• Process live checks through a virtual lockbox platform
• Distribute payment variance notifications to appropriate internal stakeholders
• Assist with account reconciliations and cash application reporting as needed
• Collaborate with team members to meet departmental goals, deadlines, and service expectations

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred
• 1+ years of experience in cash applications, accounts receivable, or a related accounting function
• Experience processing and applying ACH, check, credit card, and wire transfer payments
• Proficiency with Microsoft Excel and Microsoft Office applications
• Experience working with JD Edwards or a similar ERP system preferred
• Strong attention to detail and data entry accuracy
• Excellent communication and interpersonal skills with the ability to work effectively across departments
• Demonstrated ability to manage priorities and meet deadlines in a fast-paced environment
• Strong analytical, troubleshooting, and problem-solving skills
• Dependable, accountable, and team-oriented approach to work

Preferred Qualifications

• Experience with JD Edwards World
• Experience utilizing Showcase reporting tools
• Experience working in a high-volume cash application or accounts receivable environment

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses.

• the individual's skill sets, experience and training
• licensure and certification requirements
• office location and other geographic considerations
• other business and organizational needs

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

• discretionary bonuses
• medical benefits
• dental benefits
• vision benefits
• 401(k) retirement plan

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.