Accounts Payables

Vaco by Highspring; Olde West Chester (OH); On-site; USD 38,000 - 48,000; Full time

Job summary

Vaco by Highspring is seeking an AP Specialist in West Chester, Ohio, to join a fast‑paced, high‑volume accounting team. This entry‑level role offers hands‑on experience in accounts payable and a path toward permanent placement.

Previous AP experience is not required, but reliability, organization, and a willingness to learn are essential. Strong attention to detail and the ability to stay focused on many tasks will help you succeed.

Qualifications

• Entry-level candidates are encouraged to apply.
• Accounts Payable experience is a plus but not required.
• Demonstrated longevity in previous roles.
• Strong work ethic and dependable attendance.
• Excellent written and verbal communication skills.

Responsibilities

• Accurately enter and process a high volume of supplier invoices.
• Process, sort, scan, and organize incoming mail and invoices.
• Review invoices and accurately assign appropriate job and general ledger cost codes.
• Learn and follow established invoice processing requirements.
• Respond to vendor inquiries and assist with resolving payment discrepancies.
• Review supplier statements and maintain accurate records.
• Work with project managers and suppliers to provide professional and responsive customer service.
• Assist with identifying opportunities to improve internal processes.
• Support ad hoc accounting projects and reporting requests.
• Maintain accurate and timely follow-up on outstanding items.

Skills

Attention to detail

Reliability

Willingness to learn

Strong work ethic

Effective communication

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Location: West Chester, Ohio
Schedule: Monday-Friday, Typical Business Hours

About the Opportunity

We are seeking an AP Specialist to join a growing accounting team in a fast-paced, high-volume environment. This is an excellent opportunity for an entry‑level candidate who is looking to build a career in accounting and gain hands‑on experience in Accounts Payable.

While previous AP experience is a plus, it is not required. We are primarily looking for someone who is dependable, organized, motivated to learn, and has demonstrated longevity and commitment in previous roles.

The ideal candidate will have a positive attitude, strong attention to detail, and the ability to stay focused while managing a high volume of work.

Key Responsibilities

• Accurately enter and process a high volume of supplier invoices.
• Process, sort, scan, and organize incoming mail and invoices.
• Review invoices and accurately assign appropriate job and general ledger cost codes.
• Learn and follow established invoice processing requirements.
• Respond to vendor inquiries and assist with resolving payment discrepancies.
• Review supplier statements and maintain accurate records.
• Work with project managers and suppliers to provide professional and responsive customer service.
• Assist with identifying opportunities to improve internal processes.
• Support ad hoc accounting projects and reporting requests.
• Maintain accurate and timely follow-up on outstanding items.

What We're Looking For

• Entry‑level candidates are encouraged to apply.
• Previous Accounts Payable or accounting experience is a plus, but not required.
• Demonstrated longevity and stability in previous positions.
• Strong work ethic and dependable attendance.
• Positive, enthusiastic, coachable, and self‑motivated personality.
• Willingness and ability to learn new processes and systems.
• Strong attention to detail and organizational skills.
• Ability to stay task‑oriented in a high‑volume environment.
• Strong follow‑up skills and ability to manage multiple priorities.
• Effective written and verbal communication skills.
• Ability to build and maintain positive working relationships.
• Comfortable adapting to changing priorities and processes.
• Basic proficiency with Microsoft Excel, Word, and Outlook.
• Ability to analyze information, identify issues, and work toward solutions.
• Knowledge of accounting principles or general ledger concepts is a plus.

What Makes Someone Successful in This Role?

• Has demonstrated the ability to stay with employers and build a consistent work history.
• Takes pride in doing quality work.
• Is comfortable working in a high‑volume environment.
• Is eager to learn and develop new skills.
• Takes direction well and is receptive to coaching.
• Has a positive, team‑oriented attitude.
• Is looking for a long‑term opportunity rather than simply their next job.

Why Consider This Opportunity?

• Contract‑to‑Hire opportunity
• Entry‑level candidates welcome
• Opportunity to develop Accounts Payable and accounting experience
• Monday‑Friday schedule
• Growing organization with career development opportunities
• Collaborative and team‑oriented environment
• Opportunity to contribute ideas and improve processes

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

· the individual's skill sets, experience and training;

· licensure and certification requirements;

· office location and other geographic considerations; and

· other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).