Accounts Payable Manager

Vaco by Highspring; Irvine (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Highspring LLC (d/b/a Vaco by Highspring) is seeking an Accounts Payable Manager to own the full-cycle AP function across multiple entities in Irvine, CA. The role offers exposure to treasury functions, intercompany activity, and multi-entity accounting.

You will lead invoice processing, vendor communications, 1099 reporting, and coding classifications while ensuring accurate financial records and efficient cash disbursements.

Qualifications

• Bachelor's degree in Accounting or Business.
• 3+ years of accounting and/or accounts payable experience.
• Experience with full-cycle accounts payable.
• Knowledge of 1099 reporting requirements.
• Strong understanding of account coding and transaction classifications.
• Advanced Excel skills, including VLOOKUPs and Pivot Tables.
• Excellent attention to detail and organizational skills.
• Ability to work independently and take ownership of responsibilities.

Responsibilities

• Manage the full-cycle accounts payable process, including invoice review, coding, approval routing, and payment processing.
• Maintain vendor records and serve as the primary contact for vendor inquiries.
• Process annual 1099 reporting and related documentation.
• Review invoices and assign appropriate accounting and tax classifications.
• Ensure transactions are accurately coded and recorded.
• Prepare and process ACH payments, wire transfers, and electronic disbursements.
• Assist with cash transfers between entities and monitor bank activity.
• Support month-end close processes and intercompany accounting.

Skills

Accounts payable

Excel

VLOOKUP

Pivot Tables

Intercompany

Education

Bachelor's degree in Accounting or Business

Job description

The Accounts Payable Manager will own the full-cycle accounts payable function while supporting cash management activities across multiple entities. This position is ideal for an organized, detail-oriented professional who enjoys taking ownership of processes and wants to grow within a dynamic accounting organization.

The role offers valuable exposure to treasury functions, intercompany activity, and multi-entity accounting.

Key Responsibilities

Accounts Payable

• Manage the full-cycle accounts payable process, including invoice review, coding, approval routing, and payment processing
• Maintain vendor records and serve as the primary contact for vendor inquiries
• Process annual 1099 reporting and related documentation
• Review invoices and assign appropriate accounting and tax classifications
• Ensure transactions are accurately coded and recorded

Cash Management

• Prepare and process ACH payments, wire transfers, and electronic disbursements
• Assist with cash transfers between entities
• Monitor bank account activity and cash balances
• Support treasury and banking administration activities

General Accounting

• Assist with month-end close processes
• Prepare account reconciliations and supporting schedules
• Support intercompany accounting and multi-entity transactions
• Assist with audits and provide requested documentation
• Identify opportunities to improve processes and efficiencies

Qualifications

Required

• Bachelor's degree in Accounting or Business
• 3+ years of accounting and/or accounts payable experience
• Experience with full-cycle accounts payable
• Knowledge of 1099 reporting requirements
• Strong understanding of account coding and transaction classifications
• Advanced Excel skills, including VLOOKUPs and Pivot Tables
• Excellent attention to detail and organizational skills
• Ability to work independently and take ownership of responsibilities

Preferred

• Multi-entity accounting experience
• Exposure to cash management or treasury functions
• Experience with intercompany transactions
• Experience processing ACH and wire transfers
• Understanding of corporate entity structures

Ideal Candidate Profile

• Holds a degree in Accounting or Business
• Has strong AP experience, including 1099 processing and investor tax forms
• Takes ownership of responsibilities and demonstrates initiative
• Is interested in growing within the organization and being promoted from within

Schedule

• Standard hours: 8:00 AM - 5:00 PM
• Occasional overtime during month-end, year-end, and peak accounting periods

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

The following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).

the individual's skill sets, experience and training;

licensure and certification requirements;

office location and other geographic considerations; and

other business and organizational needs.