Accounts Receivable Assistant

Vaco; Jacksonville (FL); On-site; USD 24,000 - 34,000; Full time

Job summary

Vaco by Highspring in Jacksonville, FL, is seeking an Accounts Receivable Assistant to support daily invoicing, payment processing, cash application, and account maintenance. You will help ensure accurate and timely processing of customer payments while keeping clean financial records.

The role emphasizes attention to detail, multi-tasking in a fast-paced environment, and collaboration with the AR team. Proficiency with Excel and ERP systems is preferred; Unix familiarity is a plus.

Qualifications

• Minimum of 2 years of Accounts Receivable experience.
• Experience with cash application and payment processing.
• Strong attention to detail and accuracy in financial transactions.
• Ability to research payment discrepancies and chargebacks.
• Proficient in Excel; ERP or Unix experience preferred.

Responsibilities

• Retrieve remittance information from customer emails, portals, and other sources.
• Verify customer payments and process cash receipts.
• Apply payments in Unix accounting system and reconcile balances.
• Manage daily invoicing and send invoices to customers.
• Support collections and account maintenance as needed.

Skills

Accounts Receivable

Cash application

Payment processing

Attention to detail

Organizational skills

Communication

Multi-tasking

Tools

Excel

Unix

ERP systems

Job description

Compensation:

$21.00/hour

Position Summary

The Accounts Receivable Assistant is responsible for supporting the Accounts Receivable team through daily invoicing, payment processing, cash application, chargeback management, and customer account maintenance. This role is focused on ensuring accurate and timely processing of customer payments while maintaining organized financial records and supporting overall AR operations.

Key Responsibilities

Accounts Receivable & Cash Application

• Retrieve remittance information from customer emails, portals, and other sources.
• Verify customer payments and accurately process cash receipts.
• Apply payments within the company's accounting system (Unix).
• Balance and reconcile payments to ensure accuracy.
• Review cash reports and bank balances to validate transactions and reconciliations.
• Identify, research, and code chargebacks and deductions using the appropriate deduction codes and invoice references.

Billing & Invoicing

• Manage daily invoicing and billing activities.
• Distribute invoices via email and mail as required.
• Process NET payment application requests.
• Handle specialized invoicing for international customers

Customer Account Management

• Manage an assigned AR portfolio focused primarily on overcharge rebate accounts.
• Monitor customer accounts and support chargeback and invoice management activities.
• Assist with collections-related account maintenance as needed.

Administrative Support

• Process and verify daily check and wire deposits.
• Scan, index, and maintain electronic documents in accordance with document retention requirements.
• Provide front desk coverage and administrative assistance when needed.
• Support the Accounts Receivable team with additional administrative and operational duties.

Qualifications

• Minimum of 2 years of Accounts Receivable experience required.
• Experience with cash application and payment processing.
• Strong attention to detail and accuracy in handling financial transactions.
• Ability to research and resolve payment discrepancies and chargebacks.
• Strong organizational and time management skills.
• Proficiency with Microsoft Office applications, particularly Excel.
• Experience with ERP or accounting systems preferred; Unix system experience is a plus.
• Ability to work effectively in a fast-paced environment while managing multiple priorities.

Preferred Attributes

• Strong analytical and problem-solving skills.
• Effective written and verbal communication abilities.
• Customer service mindset and professionalism in handling account inquiries.
• Ability to work independently while contributing to a collaborative team environment.

Why Join Us?

This role provides an opportunity to become a key contributor within the Accounts Receivable team by managing critical daily transactions and supporting customer account operations. The position offers growth potential through a temp-to-permanent employment path and the opportunity to develop expertise in AR processes, cash application, and account management.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.