Cash Operations & Office Admin Lead

Usi, Inc.; Virginia Beach (VA); On-site; USD 70,000 - 100,000; Full time

Job summary

USI, Inc. is seeking a Cash Operations and Office Administration Manager in Virginia Beach to lead the cash operations and office services within the Corporate Accounting Center.

You will drive accuracy, controls, and efficiency across cash processing, reconciliations, and administrative functions. In this role you’ll hire and develop a high-performing team, coordinate with accounting leaders, manage vendor relationships, and ensure orderly facilities and meeting logistics while supporting

Qualifications

• 4+ years of accounting experience with cash account reconciliations and cash receipts.
• Bachelor's degree in accounting, finance, business administration, or equivalent.
• Experience in office administration, facilities coordination, or administrative services preferred; insurance industry a plus.
• Supervisory experience leading and developing staff.
• Strong knowledge of general accounting principles, internal controls, bank reconciliations, and cash operations.
• Experience coordinating vendors, office moves, mail, reception, and services.
• Proficiency in MS Office (Excel, Outlook, Word, PowerPoint).
• Excellent communication, organization, problem-solving, and customer service.

Responsibilities

• Lead and develop the Cash Operations and Office Administration team.
• Set team goals, monitor performance, ensure staffing, and resolve issues.
• Oversee cash receipts, deposits, bank reconciliations, journal entries, month-end.
• Collaborate with accounting leads to resolve reconciling items and audit readiness.
• Manage daily office operations: reception, mail, supplies, records, and services.
• Coordinate facilities: maintenance, moves, space planning, safety, vendors.
• Serve as primary contact for office-service vendors; monitor service levels and invoices.
• Maintain procedures, contact lists, schedules, and emergency information.
• Coordinate meetings, visitors, and events; ensure rooms are business-ready.
• Support Corporate Accounting Center leadership as needed.
• Monitor KPIs and drive process improvements for efficiency and controls.

Skills

Cash operations

Leadership

Supervisory experience

Internal controls

Bank reconciliations

GAAP knowledge

Vendor coordination

Communication

Education

Bachelor's degree in accounting/finance/business administration

Tools

Excel

Outlook

Word

PowerPoint

Job description

USI, Inc. is seeking a Cash Operations and Office Administration Manager in Virginia Beach to lead the cash operations and office services within the Corporate Accounting Center.

You will drive accuracy, controls, and efficiency across cash processing, reconciliations, and administrative functions. In this role you’ll hire and develop a high-performing team, coordinate with accounting leaders, manage vendor relationships, and ensure orderly facilities and meeting logistics while supporting