Investment Advisory Operations Coordinator

USI Insurance Services; United States; On-site; USD 45,000 - 50,000; Full time

Job summary

USI Insurance Services seeks an administrative associate to support the Investment Advisory Department in onboarding, client retention, and ongoing operations. You will prepare quarterly reviews for DC/DB clients, coordinate meetings, and handle service agreements and documentation.

You’ll also assist with client transitions, maintain client records, process mutual fund trades, and support compliance and reporting tasks in a fast-paced team environment.

Qualifications

• Associates degree or equivalent work experience in retirement or brokerage industry.
• Bachelor’s degree preferred.
• Experience with investment related software preferred.
• Detail oriented with strong organizational skills and ability to multi-task.
• Strong client management and presentation skills.
• Proficient in Microsoft Office including Excel, Power Point, and Word.
• Able to work independently and with a team in a fast-paced environment.
• Strong oral, written and interpersonal communication skills.

Responsibilities

• Produce quarterly investment reviews for DC and DB clients.
• Schedule and participate in investment review meetings; document, execute and confirm investment committee decisions.
• Assist with new client onboarding: service agreements, new account apps, and conversion of new business; schedule transition meetings.
• Act as liaison between service provider and client; execute deliverables in the Annual Client Service Calendar.
• Complete monthly participant updates.
• Assist with Advisory Billing and related administrative tasks.
• Process and record mutual fund trading.
• Maintain complete, accurate client lists and contact information for DC and DB clients.
• Coordinate new business paperwork: advisory contracts, trust, and brokerage documentation.
• Assist leadership with compliance documents and registration updates.
• Complete Annual Disclosure mailing and maintain records.
• Review Defined Benefit accounts weekly for contributions and cash positions.
• File hardcopy and digital documents; file monthly/quarterly client statements.
• Provide sales support as needed.

Skills

Detail oriented

Strong organizational skills

Multitasking

Client management & presentation

Oral, written & interpersonal skills

Independent and team work

Investment software experience

Education

Associates degree or equivalent in retirement/brokerage

Bachelor’s degree preferred

Tools

Microsoft Office

Excel

PowerPoint

Word

Job description

USI Insurance Services seeks an administrative associate to support the Investment Advisory Department in onboarding, client retention, and ongoing operations. You will prepare quarterly reviews for DC/DB clients, coordinate meetings, and handle service agreements and documentation.

You’ll also assist with client transitions, maintain client records, process mutual fund trades, and support compliance and reporting tasks in a fast-paced team environment.