Cash Applications Specialist

Davis H Elliot Company, Inc.

Lexington (KY)

On-site

USD 42,000 - 66,000

Full time

7 days ago

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Benefits offered by this job

Short-Term Disability

Long-Term Disability Insurance

Company Paid Life Insurance

Voluntary Life Insurance

401K with company match

Employee Stock Ownership

Job summary

Davis H. Elliot Company, Inc. is seeking a Cash Applications Specialist to ensure accurate posting of customer payments and maintain AR records. This role collaborates with AR, Collections, and Finance to resolve discrepancies and support cash flow.

The ideal candidate is analytical, detail-oriented, and thrives in a fast-paced environment with a focus on accuracy and teamwork. Opportunities exist for growth within a 100% employee-owned engineering company.

Qualifications

High school diploma or GED is required.
2+ years in cash applications or AR, accounting, or related field.
Experience processing and reconciling high volumes of payments.
Strong attention to detail and accuracy.
Proficient in Excel and accounting software.

Responsibilities

Process and apply customer payments via ACH, wires, checks, and lockbox.
Post payments accurately and timely to customer accounts.
Research unapplied, unidentified, or misapplied cash.
Reconcile daily cash receipts with bank deposits.
Maintain detailed documentation for cash application activities.
Process adjustments, write-offs, and transfers per policy.
Reconcile balances and investigate discrepancies.
Collaborate with customers and internal teams to resolve issues.
Prepare reconciliation schedules and reports.
Assist with month-end closing related to cash receipts and AR.
Maintain ERP customer records and audit readiness.
Support testing and implementation of accounting systems.

Skills

Attention to detail

Analytical thinking

Multitasking

Communication skills

Excel proficiency

Team collaboration

Problem-solving

Accounts receivable knowledge

Ability to pass screenings

Education

High school diploma or GED

Associate's or Bachelor's in Accounting/Finance/Business

ERP systems experience

Tools

ERP systems

Job description

Join a team that powers communities and builds careers. Davis H. Elliot Company, Inc. is a 100% Employee-Owned company committed to excellence through continuous improvement in Safety, Quality, and Productivity for the benefit of our employee-owners, customers, and suppliers. Since 1946, Elliot has built a reputation as a trusted leader in engineering, energy delivery, technical services, and technology solutions. When you join Elliot, you\'re more than an employee, you\'re an owner with the opportunity to grow your career, make a meaningful impact, and share in our success.

Snapshot:

Davis H. Elliot Company, Inc. is seeking a Cash Applications Specialist to support the accurate and timely application of customer payments and maintenance of accounts receivable records. This role plays a critical part in supporting the company\'s cash flow by ensuring payments are posted correctly, resolving payment discrepancies, researching unapplied cash, and maintaining accurate customer account balances. The ideal candidate is analytical, detail-oriented, and thrives in a fast-paced environment where accuracy and collaboration contribute to overall financial success.

Overview:

The Cash Applications Specialist is responsible for processing and reconciling customer payments while supporting the integrity of the company\'s accounts receivable records. This position works closely with Accounts Receivable, Collections, Project Management, Finance, and customers to research discrepancies, resolve outstanding issues, and ensure accurate financial reporting. Through strong attention to detail, effective communication, and a commitment to continuous improvement, this role helps maintain healthy cash flow and supports the organization\'s financial operations.

A Day in the Life:

Process and apply customer payments received through ACH, wire transfers, checks, lockbox services, and other payment methods.
Ensure customer payments are accurately posted to accounts in a timely manner.
Research and resolve unidentified, unapplied, or misapplied cash transactions.
Monitor daily cash receipts and reconcile payment activity to bank deposits.
Maintain detailed records and supporting documentation for cash application activities.
Process adjustments, write-offs, and account transfers in accordance with company policies.
Reconcile customer account balances and investigate discrepancies.
Research short pays, overpayments, deductions, and disputed transactions.
Collaborate with customers and internal stakeholders to resolve payment issues.
Prepare and maintain account reconciliation schedules and reports.
Assist in clearing aged unapplied cash and credit balances.
Support month-end closing activities related to cash receipts and accounts receivable.
Maintain accurate customer records within ERP and accounting systems.
Assist with internal and external audit requests related to cash receipts and receivable transactions.
Identify trends and recurring payment processing issues and recommend solutions.
Participate in process improvement initiatives that increase efficiency and accuracy.
Assist with testing, implementation, and maintenance of accounting systems and enhancements.
Support training and documentation of cash application procedures as needed.
Perform other duties as assigned.

Qualifications & Skills:

High school diploma or GED.
Valid Driver\'s License.
2+ years of experience in cash applications, accounts receivable, accounting, finance, or a related field.
Experience processing and reconciling high volumes of customer payments.
Strong attention to detail and commitment to accuracy.
Strong analytical, organizational, and problem-solving skills.
Ability to manage multiple priorities and meet deadlines.
Strong written, verbal, and interpersonal communication skills.
Proficiency in Microsoft Excel and accounting software systems.
Ability to work independently and collaboratively as part of a team.
Ability to successfully complete pre-employment screenings, including background and drug testing.
Associate\'s or Bachelor\'s degree in Accounting, Finance, Business, or a related field is beneficial.
Experience within construction, utilities, infrastructure, or project-based industries is beneficial.
Experience with ERP systems and accounts receivable modules is beneficial.
Knowledge of lockbox banking services and electronic payment processing is beneficial.
Experience with customer account reconciliations and deduction management is beneficial.
Strong desire to learn, develop, and grow within a dynamic organization

Benefits & Culture:

Our success is based on our customers\' confidence in us, our people\'s loyalty, hard work, and performance, and the traditions with which Mr. Davis H. Elliot began the company in 1946. We know that strong teams are built by fostering a culture of respect, collaboration, and shared success. Some of the benefits we offer our team include: