Accounts Payable Clerk

Elliot Services; Lexington (KY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Short-Term Disability Insurance

401K with company match

Paid Vacation

Job summary

Elliot Services is seeking an Accounts Payable Clerk in Lexington, Kentucky. The ideal candidate will process vendor invoices accurately and ensure compliance with internal accounting policies.

This role requires attention to detail and strong communication skills, as you will manage a high volume of transactions while maintaining good vendor relationships. Benefits include disability insurance, life insurance, and a 401K with company match.

Qualifications

• 1 to 3 years of accounts payable or related accounting experience.
• Ability to maintain accurate, confidential, and documented records.
• Knowledge of invoice processing and accounts payable best practices.

Responsibilities

• Process vendor invoices accurately and timely.
• Validate purchase orders and reconcile vendor statements.
• Maintain accurate tax documentation and support 1099 reporting.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Problem-solving skills

Education

High school diploma or equivalent

Accounting or business degree preferred

Tools

Microsoft Office Suite

Job description

The Davis H. Elliot Company, Inc. is seeking an Accounts Payable Clerk to support accurate and timely processing of vendor invoices, employee reimbursements, and other financial obligations. This role plays an essential part in maintaining strong vendor relationships, ensuring compliance with internal accounting policies, and supporting audit and reporting needs. The ideal candidate is detail-oriented, organized, and able to manage a high volume of transactions with accuracy and professionalism.

Overview

The Accounts Payable Clerk is responsible for processing invoices, validating purchase orders, reconciling vendor statements, and ensuring proper coding and recording of accounts payable transactions. This role supports the broader accounting function by maintaining accurate financial records, responding to vendor inquiries, and ensuring compliance with internal controls, tax documentation requirements, and audit standards. The position requires strong attention to detail, effective communication skills, and the ability to work collaboratively with internal stakeholders.

A Day in the Life

• Process a high volume of vendor invoices accurately and in a timely manner
• Perform two-way matching of invoices to approved purchase orders
• Review purchase order details including pricing, quantities, and approvals
• Identify and resolve invoice discrepancies in coordination with internal teams
• Code invoices to the appropriate general ledger accounts, departments, and cost centers
• Ensure accounts payable transactions are recorded in the correct accounting period
• Reconcile vendor statements and research discrepancies
• Respond professionally and promptly to vendor inquiries regarding invoices, payments, and balances
• Maintain accurate tax documentation, including W-9s, and support 1099 reporting
• Ensure compliance with internal controls, approval workflows, and audit requirements
• Assist with internal and external audits by providing requested documentation and explanations
• Perform other accounts payable and accounting support duties as assigned

Qualifications & Skills

• High school diploma or equivalent
• 1 to 3 years of accounts payable or related accounting experience
• Proficiency in Microsoft Office Suite or similar software
• Strong organizational skills with high attention to detail
• Ability to maintain accurate, confidential, and well-documented records
• Accounting or business degree preferred
• Working knowledge of invoice processing and accounts payable best practices
• Strong time management, communication, and problem-solving skills

Benefits & Culture

Our success is based on our customers' confidence in us, our people's loyalty, hard work, and performance, and the traditions with which Mr. Davis H. Elliot began the company in 1946. We understand that having the best team requires people to be treated like family. Some of the benefits we offer our team include:

• Short-Term Disability and Long-Term Disability Insurance
• Company Paid Life Insurance w/ additional Voluntary Life Insurance
• 401K w/ company match
• Employee Stock Ownership Program
• Paid Vacation

Equal Opportunity Employer, including disabled and veterans.