Cash Applications & AR Specialist | Reconciliation Pro

RWC Group; Phoenix (AZ); On-site; USD 52,000 - 68,000; Full time

Job summary

RWC Group is seeking a detail-oriented Cash Application Specialist to ensure accurate deposit, posting, and reconciliation of customer payments across all locations. You will work with the Credit and Operations teams to identify unapplied cash, resolve discrepancies, and support monthly close using Excede.

The role requires analytical thinking, confidentiality, and the ability to manage high volumes of checks and ACH payments daily, with potential to expand into Stripe processing.

Qualifications

• Experience in cash applications, accounts receivable, banking, and general accounting.
• Excede or other dealer management systems, ERP, or accounting software experience.
• Understanding of accounts receivable processes and customer account management.
• Proficient in Microsoft Excel.
• Dealership experience a plus.
• Accounting education and/or experience preferred.

Responsibilities

• Prepare, deposit, and post 200-400 customer checks daily across multiple bank accounts and entities within banking cutoff timelines
• Post daily ACH payments to customer accounts in Excede
• Review remittance information and ensure payments are accurately matched and applied
• Research and resolve short pays, deductions, payment variances, and unapplied cash
• Partner with the Credit department to identify customer payments and reconcile customer accounts
• Create and process credits, adjustments, and account corrections as needed
• Audit invoices for customers with contractual pricing to verify billing matches contract terms
• Respond to treasury and credit card payment inquiries using receipts and payment records in Excede, with potential to take on Stripe later
• Prepare and maintain cash and AR schedules to support month-end close. Work with Operations to address unpaid invoices and communicate when reserves may be necessary
• Follow established cash management procedures and maintain proper supporting documentation
• Serve as backup for the cashier and receptionist as needed
• All other duties as assigned

Skills

Communication

Analytical skills

Problem solving

Attention to detail

Discretion / confidentiality

Task prioritization / multitasking

Education

Accounting degree

Accounting education/experience preferred

Tools

Excede

Excel

ERP / Accounting software

Stripe (future use)

Job description

RWC Group is seeking a detail-oriented Cash Application Specialist to ensure accurate deposit, posting, and reconciliation of customer payments across all locations. You will work with the Credit and Operations teams to identify unapplied cash, resolve discrepancies, and support monthly close using Excede.

The role requires analytical thinking, confidentiality, and the ability to manage high volumes of checks and ACH payments daily, with potential to expand into Stripe processing.