Cash Applications Specialist

Best in Recruiting; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 66,000; Full time

Job summary

Best in Recruiting is seeking a Cash Applications Specialist to join the accounting team in a hybrid role. You will process client payments, apply them to invoices, and support collections and billing with accurate reporting.

Ideal candidates have 2+ years in cash applications, familiarity with ERP systems, and strong Excel skills. Strong communication with stakeholders is essential to maintain accuracy and client satisfaction.

Qualifications

• 2+ years of relevant experience.
• Associate degree preferred.
• Proficiency with ERP systems.
• Basic to moderate Excel skills (pivot tables, lookup functions).
• Familiarity with bank lockbox, ACH, wire transfers, and credit card processing platforms.
• Clear communication with internal and external stakeholders.

Responsibilities

• Post daily cash receipts to client accounts and invoices.
• Match client payments with outstanding invoices for accurate application.
• Reconcile bank statements with AR records and deposits.
• Identify and resolve discrepancies with banks and internal teams.
• Review accounts and prepare reports using ERP systems and Excel.
• Support collections and billing teams with accurate and timely payments.

Skills

Attention to detail

Communication

Analytical thinking

Teamwork

Education

Associate degree

Tools

ERP systems

Excel

Job description

Join a dynamic team where your attention to detail and financial expertise make a real impact! Our client is seeking a dedicated Cash Applications Specialist to support their mission of providing timely, accurate financial processes. This hybrid role offers a chance to grow your career in a collaborative environment that values your skills and contributions. As a key player in their accounting department, you'll ensure the seamless processing of client payments, supporting collections and billing efforts to maintain our high standards of accuracy and client satisfaction. With a focus on efficiency and teamwork, you'll be the bridge between payments and client accounts making a visible difference every day.

What You'll Do:

• Post daily cash receipts, including wire transfers, ACH, credit card, and eCheck payments, to client accounts and invoices.
• Match client payments with outstanding invoices, ensuring timely and accurate application.
• Reconcile bank statements with accounts receivable records and daily bank deposits.
• Identify and resolve discrepancies, including unapplied cash, working closely with banks and internal teams.
• Review client accounts and prepare reports using ERP systems and Excel.
• Support collections and billing teams by providing accurate and timely payment processing and reporting.

Must-Have Qualifications:

• At least 2 years of relevant experience.
• Associate's degree preferred.
• Proficiency with ERP systems.
• Basic to moderate Excel skills, including pivot tables, lookup functions, and data reconciliation.
• Familiarity with bank lockbox, ACH, wire transfers, and credit card processing platforms.
• Ability to communicate clearly and work well with internal and external stakeholders.

Nice-to-Have Skills:

• Strong attention to detail, analytical thinking, and judgment.
• Excellent communication and client service skills.