Care Office Administrator – Scheduling & Support

FirstLight Home Care; Wichita (KS); On-site; USD 36,000 - 48,000; Full time

Job summary

FirstLight Home Care in Wichita, KS is seeking an Administrative Assistant to support daily office operations and caregiving services. The role handles calls, greeting visitors, data entry, scheduling, and client record maintenance to ensure smooth service delivery for clients and staff.

We value reliability, attention to detail, and strong organizational skills, with collaboration across caregivers and management to deliver high-quality, compassionate care.

Qualifications

• Strong administrative support and clerical skills including scheduling, data entry, filing, and document management.
• Professional phone etiquette and clear communication with clients, caregivers, and team members.
• Experience providing executive administrative support or calendar management for leadership.
• Proficiency with office software and ease learning new systems.

Responsibilities

• Manage phone calls, greet visitors, and direct inquiries to the appropriate team.
• Perform data entry, maintain client records, and prepare basic reports.
• Coordinate caregiver schedules and onboarding documentation.
• Support executives and management with general administrative tasks.

Skills

Scheduling

Data entry

Filing

Document management

Phone etiquette

Executive support

MS Office

Organizational skills

Customer service

Healthcare experience

Education

High School Diploma or GED

Tools

MS Office

Job description

FirstLight Home Care in Wichita, KS is seeking an Administrative Assistant to support daily office operations and caregiving services. The role handles calls, greeting visitors, data entry, scheduling, and client record maintenance to ensure smooth service delivery for clients and staff.

We value reliability, attention to detail, and strong organizational skills, with collaboration across caregivers and management to deliver high-quality, compassionate care.