Cardiothoracic Education & Programs Coordinator

Mass General Brigham; Boston (MA); On-site; USD 30,000 - 44,000; Full time

Job summary

Mass General Brigham is seeking a Program Coordinator to support the day-to-day administration, coordination, and operations of the training program at the assigned campus. You will be the main contact for trainees, faculty, and leadership, ensuring onboarding, recruitment logistics, and site operations align with program standards.

Qualifications include a Bachelor's degree in Healthcare Management, 1–2 years in Medical Education Program Management, and strong communication, logistics, and data

Qualifications

• Strong knowledge of the healthcare industry, including medical terminology, healthcare regulations, and the dynamics of healthcare provider organizations.
• Excellent interpersonal and relationship-building skills are essential for building and maintaining strong connections with healthcare providers.
• Strong logistical and project management skills are important for coordinating multiple aspects of events, including venue selection, scheduling, and resource management.
• Exceptional verbal and written communication skills are necessary for effectively conveying information, delivering presentations, and facilitating discussions with healthcare providers, internal stakeholders, and external partners.
• Proficiency in collecting, analyzing, and interpreting data related to program evaluation and outcomes.

Responsibilities

• Serve as a primary administrative resource for trainees by providing timely day-to-day support, communication, and issue resolution.
• Coordinate didactic sessions, conferences, and other educational activities, including scheduling, materials preparation, room reservations, and related logistics.
• Manage onboarding coordination for trainees, including identification badges, white coats, scrubs, lockers, and other site-specific access and readiness needs.
• Coordinate recruitment and interview-day operations, including interview scheduling, candidate communication, itinerary development, virtual and on-site logistics, faculty reminders, RSVP tracking, and management of interview materials and shared files.
• Provide operational support for educational events and special programming to ensure smooth execution and a positive participant experience.
• Support Associate Program Directors and other program leadership through proactive communication, scheduling assistance, and administrative follow-through on program priorities.
• Coordinate orientation planning and execution for incoming trainees, ensuring all required materials, schedules, and operational details are in place.
• Manage site-specific workflow processes to ensure continuity, consistency, and responsiveness in daily program operations.
• Process and coordinate program-related expenses and administrative transactions, including sponsored event forms, reimbursements, purchase orders, payment coordination, and operational purchasing.

Skills

Interpersonal skills

Project management

Communication

Healthcare knowledge

Data analysis

Education

Bachelor's degree in Healthcare Management

Job description

Mass General Brigham is seeking a Program Coordinator to support the day-to-day administration, coordination, and operations of the training program at the assigned campus. You will be the main contact for trainees, faculty, and leadership, ensuring onboarding, recruitment logistics, and site operations align with program standards.

Qualifications include a Bachelor's degree in Healthcare Management, 1–2 years in Medical Education Program Management, and strong communication, logistics, and data