Cardiology Diagnostic Senior Administrative Assistant

Cedars-Sinai; California City (CA); On-site; USD 36,000 - 54,000; Full time

Job summary

Cedars-Sinai Medical Center in California City, CA, invites applications for the position of Cardiology Diagnostic Senior Administrative Assistant. The role provides broad clerical and administrative support to the Heart - Cardiology Diagnostic team, handling scheduling, communications, and data processing.

The successful candidate will have an HS Diploma or GED and at least two years of office experience; the position is full-time and nonexempt with a day shift.

Qualifications

• HS Diploma or GED required.
• 2 years Office and administrative experience (Minimum).

Responsibilities

• Schedules appointments and meetings; arranges travel for individuals, groups or departments.
• Researches and responds to inquiries and calls; may escalate as appropriate.
• Formats and edits correspondence, documents, memos, reports and presentation materials.
• Compiles financial and operational data to assist management with budgeting and workforce planning.
• Distributes information within the department/unit.
• Orders supplies and arranges for equipment maintenance.
• Submits and tracks invoices and reimbursements; assists with expense reports.
• Maintains an internal filing system.
• May support SDAN, Safety Representative or UKG Timecard editor.

Education

HS Diploma or GED

Job description

Would you like to be part of a team of colleagues that employs pioneering, innovative techniques to treat a variety of conditions with less risk, less pain and as little stress as possible? Do you have a passion for the highest quality and patient happiness? Then please respond to this dynamic opportunity available with one of the best places to work in Southern California! We would be happy to hear from you.

Cedars-Sinai Medical Center has been recognized as #1 in California and eight years in a row on the Best Hospitals Honor Roll by U.S. News & World Report, 2023-24.

Summary of Essential Duties

The Senior Administrative Assistnat performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Principal Responsibilities

• Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
• Researches and responds to inquiries and calls, may elevate to other levels of the organization as appropriate.
• Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
• Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
• Distributes and disseminates information within the department and/or unit.
• Orders supplies and arranges for equipment maintenance.
• Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
• Establishes and maintains an internal filing system.
• May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG Timecard editor within the department and or unit.

Qualifications

Education

HS Diploma or GED Required

Experience

2 years Office and administrative experience (Minimum)

Req ID : 8327

Working Title : Cardiology Diagnostic Senior Administrative Assistant

Department : Heart - Cardiology Diagnostic

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $26.32 - $39.48