Cardiology Administrative Specialist – Electrophysiology

Health Partners Plans; Philadelphia (Philadelphia County); On-site; USD 40,000 - 52,000; Full time

Job summary

Jefferson University Physicians seeks an administrative assistant to support cardiology faculty at the Bruce and Robbie Toll Heart and Vascular Institute. You will answer phones, triage calls, schedule appointments, and obtain patient records prior to visits, ensuring smooth clinic operations.

Responsibilities include maintaining calendars for 5-6 clinicians, documenting medication refills for providers, and ensuring records are ready for clinicians.

Qualifications

• High School Diploma required; Bachelor's Degree preferred.
• Two years of experience in an administrative role preferred.
• Strong communication and organizational skills.

Responsibilities

• Answer busy telephone lines and triage calls.
• Schedule appointments and obtain patient records prior to visits.
• Maintain calendar for 5-6 clinicians and coordinate daily activities.
• Document patient medication refill requests for providers to authorize.
• Ensure patient records are available for clinicians and scanned into EMR.
• Put in orders and schedule tests (stress tests, echocardiograms, labs, CT scans).
• Arrange travel and update physician CVs and licenses.

Skills

Communication

Interpersonal Skills

Customer Service

Calendaring

Problem Solving

Multi-tasking

Attention to Detail

Teamwork

Education

High School Diploma

Bachelor's Degree preferred

Job description

Jefferson University Physicians seeks an administrative assistant to support cardiology faculty at the Bruce and Robbie Toll Heart and Vascular Institute. You will answer phones, triage calls, schedule appointments, and obtain patient records prior to visits, ensuring smooth clinic operations.

Responsibilities include maintaining calendars for 5-6 clinicians, documenting medication refills for providers, and ensuring records are ready for clinicians.