Administrative Assistant (patient facing) - Cardiology - Center City

Jefferson Health Plans; Philadelphia (Philadelphia County); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Tuition assistance

Job summary

Jefferson University Physicians seeks an organized Administrative Assistant to support Cardiology Faculty in the Bruce and Robbie Toll Heart and Vascular Institute. The role handles busy phone lines, triages calls, schedules appointments, and arranges patient records prior to visits.

Responsibilities include coordinating daily activities for 5–6 clinicians, updating CVs, and processing referrals and EMR tasks to ensure seamless patient care and physician support.

Qualifications

• Requires High School Diploma; Bachelor’s degree preferred.
• Two years in an administrative role preferred.
• Proficiency with standard office software; PowerPoint a must.

Responsibilities

• Interacts with coworkers, visitors, and staff per Jefferson values.
• Coordinates daily administrative and clinical activities and calendars for 5–6 clinicians.
• Documents patient medication refill requests for provider authorization and EMR tasking.
• Ensures patient records are available for clinicians and scanned into EMR.
• Answers telephones, triages calls, and troubleshoots problems.
• Places orders and schedules tests (stress tests, echocardiograms, labs, CTs).
• Manages travel arrangements, updates physician CVs, and license renewals.

Skills

Effective Communications

Interpersonal Relationships

Service Excellence

Flexibility

Managing Multiple Priorities

Decision Making

Accuracy and Attention to Detail

Calendaring

Problem Solving

Knowledge of Organization

Education

High School Diploma

Bachelor's Degree preferred

Tools

PowerPoint

Job description

Number of Positions In Requisition

1

Job Details

Provide administrative and patient support to assigned Cardiology Faculty members of the Bruce and Robbie Toll Heart and Vascular Institute in the section of Electrophysiology. The administrative assistant will be responsible for answering busy telephone lines, triaging patient calls, scheduling appointments and obtaining patient records prior to patient visit. Ensures optimal customer service to both patients and physicians. Interacts with members of the department and university at all levels. Incumbent prioritizes and accomplishes multiple administrative and scheduling assignments.

Job Description

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson
• Coordinates daily administrative and clinical activities, maintain calendar, allowing flexibility to accommodate demands on a daily basis. Supporting 5-6 clinicians
• Documents patient medication refill request for providers to authorize and manage EMR task documented from incoming calls.
• Ensure patient records are available for clinicians prior to patient visit and scanned into the EMR
• Answer telephones, triage and troubleshoot problems.
• Put in orders and schedule testing (stress testing, echocardiograms, labs, CT scans, etc).
• Responsible for travel arrangements, updating physician CV’s, provider license renewal

Education and Experience:

• High School Diploma Required; Bachelor’s Degree preferred
• Two years of experience in an administrative role preferred.
• Proficiency in secretarial skills, Experience with computer and standard office software application. Knowledge of Power Point a must.

Knowledge, Skills and Abilities - Required

• Effective Communications - Understanding of effective communication concepts, tools and techniques, ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
• Interpersonal Relationships - Knowledge of the techniques and the ability to work with a variety of individuals and groups in a constructive and collaborative manner
• Service Excellence - Knowledge of customer service concepts and techniques, ability to meet or exceed customer needs and expectations and provide excellent service in a direct or indirect manner
• Flexibility and Adaptability - Knowledge of successful approaches, tools, and techniques for dealing with changes and adapting to a changing environment, ability to adapt as needed
• Managing Multiple Priorities - Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation
• Decision Making - Understanding of the issues related to the decision-making process, ability to analyze situations fully and accurately, and reach productive decisions
• Accuracy and Attention to Detail - Understanding of the necessity and value of accuracy and attention to detail, ability to process information with high levels of accuracy
• Calendaring - Knowledge of and ability to use office electronic calendaring software and capabilities
• Problem Solving - Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems, ability to apply this knowledge appropriately to diverse situations
• Knowledge of Organization - Knowledge of the organization’s vision, structure, culture, philosophy, operating principles, values, and code of ethics, ability to apply this understanding appropriately to diverse situations

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Jefferson University Physicians

Primary Location Address

925 Chestnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow’s professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time(including per diemcolleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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