Cardiology Administrative Specialist

Penn Medicine, University of Pennsylvania Health System; West Chester (Chester County); On-site; USD 42,000 - 62,000; Full time

Job summary

Penn Medicine's Cardiology Department in West Chester, PA is seeking an Administrative Support professional to streamline office operations and support leadership. You will handle calendars, prepare reports, track expenses, and maintain professional customer service across levels.

You will support the Director and Clinical Managers, coordinate meetings, prepare materials, and manage timecards and reporting.

Qualifications

• H.S. Diploma/GED (Required)
• Associate of Arts or Science (Preferred)
• Bachelor's Degree (Preferred)
• 0-1 year's Experience in health care environment

Responsibilities

• Oversees day-to-day office operations. Serves as liaison of the department by providing excellent customer service including professional telephone etiquette.
• Maintains databases and files for Cardiovascular Services.
• Calendar management, meeting arrangements and travel/expense arrangements for conferences.
• Prepare presentations, meeting materials, meeting minutes and organize, analyze and distribute reports.
• Prepare purchase orders for supplies and prepare check requests.
• Report organization, analysis, and distribution.
• Update schedule changes for Advanced Practice Providers and Nurse Navigator and ensuring all timecards are accurate
• Administrative support for the Director of Cardiology, Clinical Managers, Physicians and Medical Directors.
• Responsible for on-call calendars for our Non-Invasive Cardiologists from our two Cardiology Practices. Work closely with the managers of each Cardiology group.
• Maintains our Continuing Education credits for our meetings/conferences with our team at Penn.
• Assists our vendors by creating RTPs to generate POs for supplies.
• Assists with maintaining, updating and archiving policies with our Policy & Procedure leaders.
• Assists Director with our Monthly Status Reports created by our Clinical Leaders.

Skills

Customer service

Calendar management

Report preparation

Interpersonal skills

Project coordination

Education

High School Diploma or GED

Associate degree (Preferred)

Bachelor's Degree (Preferred)

Job description

Penn Medicine's Cardiology Department in West Chester, PA is seeking an Administrative Support professional to streamline office operations and support leadership. You will handle calendars, prepare reports, track expenses, and maintain professional customer service across levels.

You will support the Director and Clinical Managers, coordinate meetings, prepare materials, and manage timecards and reporting.