Capital Projects Coordinator

Lancaster Campus; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Campus Apartments in Philadelphia, PA is seeking an experienced Capital Projects Coordinator to support and assist with all administrative duties related to ongoing projects. The role involves collaboration with internal teams, external consultants (architects/engineers), and contractors to help define scope, budgets, and timelines.

Ideal candidates will have a high school diploma or GED, at least two years of relevant experience, and strong Excel skills, customer service, communication, and

Qualifications

• Requires a high school diploma or GED.
• Minimum two years of related experience.
• Proficient in advanced Excel functionalities and data management.

Responsibilities

• Assist in defining project scope, budgeting, and cost estimates; prepare documentation.
• Coordinate between internal teams, external consultants, contractors, and stakeholders; schedule meetings and provide updates.
• Monitor project spending, review invoices, and support financial reporting.

Skills

Advanced Excel

Customer Service

Communication Skills

Organizational Skills

Education

High School Diploma

Job description

Overview

Capital Projects Coordinator wanted!

The Campus Apartments team is filled with passionate and enthusiastic people! Since 1958, we’ve offered a higher standard of living to students across the country. Join us in striving to create an exceptional experience for each of our residents. We offer great benefits, a supportive atmosphere, and opportunity for advancement. We’re looking for an experienced Capital Projects Coordinator to join our in-house team in Philadelphia, PA.

Responsibilities

The Capital Projects Coordinator reports to the Capital Project Manager and is responsible for supporting and assisting with all administrative duties related to projects under their control.

• Key Responsibilities
  • Project Planning & Initiation:Assist in defining project scope, developing budgets, cost estimates, and preparing documentation like RFPs.
  • Coordination & Communication:Act as a liaison between internal teams, external consultants (architects, engineers), contractors, and stakeholders; schedule meetings and present updates.
  • Budget & Financial Management:Monitor project spending, track expenditures, process invoices, and provide financial reports.
  • Contract & Procurement:Assist with contract administration, bidding processes, and ensuring compliance with procurement rules.
  • Scheduling & Monitoring:Develop and maintain project timelines, track progress, and ensure milestones are met.
  • Quality Control & Compliance:Oversee construction to ensure adherence to plans, specifications, and regulations; resolve conflicts and manage change orders.
  • Documentation & Reporting:Maintain project files, prepare status reports for management and boards, and support data management.

Qualifications

• High school diploma or GED
• Minimum two years of related experience required
• Advance excel skills
• Strong customer service skills
• Excellent verbal and written communication skills
• Excellent organizational skills
• Ability to perform well in a fast-paced environment