Coordinator

Horizontal Talent; Minneapolis (MN); Híbrido; USD 60.000 - 90.000; Jornada completa

Descripción de la vacante

Horizontal Talent is seeking a program coordinator to support capital projects and operational programs in a hybrid Minneapolis-based role. You will keep projects organized, track schedules and documentation, and help teams move work forward with accuracy and efficiency.

The ideal candidate has experience coordinating projects or administrative workflows, excellent attention to detail, and strong written and verbal communication.

Formación

• Experience coordinating projects, programs, operations, or administrative workflows.
• Strong attention to detail and ability to identify missing information or inconsistencies.
• Comfort with financial, operational, or project tracking data.
• Ability to organize priorities and manage deadlines across multiple workstreams.

Responsabilidades

• Coordinate administrative support across the project lifecycle for capital programs and related operational workstreams.
• Assist with project setup, kickoff preparation, documentation review, and follow-up on missing information.
• Track schedules, action items, project records, templates, and dashboards to stay organized.
• Support financial tracking, reconciliation activities, and recurring reporting for project data.
• Review information across tools to identify discrepancies and coordinate resolutions with stakeholders.
• Support PO and WO processes, including creation, updates, tracking, and issue resolution.
• Research coding, billing, and documentation discrepancies and coordinate next steps.
• Help develop and maintain SOPs, training materials, templates, and reference docs.
• Partner with internal teams, contractors, and stakeholders to support communication and follow-through.
• Provide administrative backup to maintain continuity across programs.

Conocimientos

Project coordination

Attention to detail

Communication skills

Data tracking

Prioritization

Research skills

Problem-solving

Learning agility

Documentation

Descripción del empleo

Join a dynamic property management team as a Program Coordinator supporting capital projects and operational programs. This hybrid role is ideal for someone who enjoys keeping projects organized, tracking details across systems, and helping teams move work forward with accuracy and efficiency.

Responsibilities

• Coordinate administrative support across the project lifecycle for capital programs and related operational workstreams.
• Assist with project setup, kickoff preparation, documentation review, and follow-up on missing or inconsistent information.
• Track schedules, action items, project records, templates, and program dashboards to keep work organized and on pace.
• Support financial tracking, reconciliation activities, and recurring reporting for project and program data.
• Review information across tracking tools and systems to identify discrepancies and help resolve issues with the appropriate stakeholders.
• Support purchase order and work order processes, including creation, updates, tracking, and issue resolution.
• Research coding, billing, and documentation discrepancies and coordinate next steps to close gaps.
• Help develop and maintain SOPs, training materials, templates, and reference documentation.
• Partner with internal teams, contractors, and business stakeholders to support communication and follow-through.
• Provide administrative backup and help maintain continuity across multiple programs and priorities.

Skills

• Experience coordinating projects, programs, operations, or administrative workflows.
• Strong attention to detail and the ability to identify missing information or inconsistencies.
• Comfort working with financial, operational, or project tracking data.
• Ability to organize priorities, manage deadlines, and support multiple workstreams at once.
• Clear written and verbal communication skills for working with internal teams and external partners.
• Proficiency in research, follow-up, and problem-solving to help drive issues to resolution.
• Ability to learn new systems and processes quickly.
• Strong documentation skills and a commitment to maintaining accurate records.

Preferred Skills

• Experience in property management, facilities operations, construction administration, or business operations.
• Background supporting capital projects, work orders, or purchase order processes.
• Familiarity with financial reconciliation, reporting, or administrative process improvement.
• Experience creating or maintaining SOPs, templates, dashboards, or training materials.
• Ability to identify opportunities to improve workflows and standardize processes.
• Confidence working independently while still collaborating effectively with a team.

Horizontal is committed to fostering a diverse, equitable, and inclusive workplace where everyone feels respected, valued, and empowered to contribute. We welcome candidates from all backgrounds and encourage applications from individuals with a wide range of experiences and perspectives.