Capital Projects Coordinator: Lead Campus Projects & Budgets

Lancaster Campus; Philadelphia (Philadelphia County); On-site; USD 55,000 - 75,000; Full time

Job summary

Lancaster Campus in Philadelphia, PA is seeking an experienced Capital Projects Coordinator to join our in-house team. You will support project planning, budgeting, and documentation while coordinating with architects, engineers, contractors, and stakeholders.

The role emphasizes administration, scheduling, reporting, and ensuring compliance with timelines and procurement rules; a strong Excel and communication skill set is essential.

Qualifications

• Minimum two years of related experience.
• Strong Excel skills required.
• Excellent verbal and written communication.
• Strong organizational skills in a fast-paced environment.

Responsibilities

• Assist in defining project scope, budgets, cost estimates, and documentation like RFPs.
• Liaise between internal teams, external consultants (architects, engineers), contractors, and stakeholders; schedule meetings and provide updates.
• Monitor project spending, track expenditures, process invoices, and provide financial reports.
• Assist with contract administration, bidding processes, and procurement compliance.
• Develop and maintain project timelines and ensure milestones are met.
• Oversee quality control and ensure adherence to plans, specs, and regulations; manage change orders.
• Maintain project files, prepare status reports for management and boards.

Skills

Advanced Excel

Project coordination

Communication skills

Customer service

Organizational skills

Education

High school diploma or GED

Job description

Lancaster Campus in Philadelphia, PA is seeking an experienced Capital Projects Coordinator to join our in-house team. You will support project planning, budgeting, and documentation while coordinating with architects, engineers, contractors, and stakeholders.

The role emphasizes administration, scheduling, reporting, and ensuring compliance with timelines and procurement rules; a strong Excel and communication skill set is essential.